Office Manager and Executive Assistant

hace 4 semanas


Campo de Caso, Asturias, España Apm Terminals A tiempo completo

About the Role

We are seeking an experienced Office Manager/Executive Assistant to support our team at Apm Terminals in Algeciras, Spain. As an Office Manager/Executive Assistant, you will be responsible for general administration tasks, including general office administration and secretarial support roles, such as:

Dedicated secretarial/administrative assistant support (i.e., to senior leaders)
General office administration and clerical support (i.e., to teams or functions)
Reception/telephone/switchboard
Mailroom & filing support

Alongside these duties, you will also be responsible for:

Overseeing daily office operations to ensure a smooth, efficient, and organized work environment
Handling scheduling, meetings, and travel arrangements for visiting executives and other team members
Monitoring office supplies and equipment, coordinating orders and maintenance as needed to keep the office running efficiently
Managing and processing office purchase orders (POs) and invoices, ensuring timely payments and accurate record-keeping
Serving as the HSSE (Health, Safety, Security, and Environment) building contact, ensuring compliance with safety regulations, and handling emergency procedures
Assisting in office budgeting and expense tracking, ensuring cost-effective resource management
Developing and implementing office policies and procedures to improve productivity and enhance workflow
Serving as a point of contact for office-related inquiries and external vendors, maintaining strong relationships

About You

We are looking for candidates with the following skills and experience:

Proven Personal/Executive Assistant/Office Manager experience in an international organization
Outstanding attention to detail and organizational skills
Self-starter, proactive in setting and managing tasks and priorities in an international, fast-paced, and changing environment
Strong communication skills; ability to communicate written and verbal messages clearly to diverse audiences across many formats
Excellent interpersonal and collaborative team skills, and a true can-do attitude
Experienced Project Management skills; ability to drive results and remove unnecessary complexity
Demonstration of good judgment, tact, and discretion when dealing with confidential and highly sensitive information

Apm Terminals is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. We are happy to support your need for any adjustments during the application and hiring process.



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