Administrative Support Specialist
hace 4 semanas
About the Role:
As an Administrative Support Specialist at A.P. Moller - Maersk, you will be responsible for providing general administration tasks, including general office administration and secretarial support roles. This will involve dedicated secretarial/administrative assistant support to senior leaders, general office administration and clerical support to teams or functions, reception/telephone/switchboard, and mailroom & filing support.
Key Responsibilities:
Oversee daily office operations to ensure a smooth, efficient, and organized work environment.
Handle scheduling, meetings, and travel arrangements for visiting executives and other team members.
Monitor office supplies and equipment, coordinating orders and maintenance as needed to keep the office running efficiently.
Manage and process office purchase orders (POs) and invoices, ensuring timely payments and accurate record-keeping.
Serve as the HSSE (Health, Safety, Security, and Environment) building contact, ensuring compliance with safety regulations, and handling emergency procedures.
Assist in office budgeting and expense tracking, ensuring cost-effective resource management.
Develop and implement office policies and procedures to improve productivity and enhance workflow.
Serve as a point of contact for office-related inquiries and external vendors, maintaining strong relationships.
About You:
We are looking for candidates with the following skills and experience:
Proven Personal/Executive Assistant/Office Manager experience in an international organization.
Outstanding attention to detail and organizational skills.
Self-starter, proactive in setting and managing tasks and priorities in an international, fast-paced, and changing environment.
Strong communication skills; ability to communicate written and verbal messages clearly to diverse audiences across many formats.
Excellent interpersonal and collaborative team skills, and a true can-do attitude.
Experienced Project Management skills; ability to drive results and remove unnecessary complexity.
Demonstration of good judgment, tact, and discretion when dealing with confidential and highly sensitive information.
About Us:
A.P. Moller - Maersk is an integrated container logistics company working to connect and simplify its customer's supply chains. As the global leader in shipping services, the company operates in 130 countries and employs roughly 100,000 people.
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