Administrative Support Specialist

hace 2 semanas

Madrid Centro, Madrid, España Sin nombre A tiempo completo

About the Role

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Sin nombre. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office and supporting our team members in their daily tasks.

Key Responsibilities

  1. Administrative Tasks: Maintain accurate and up-to-date records, manage files, and provide administrative support to the Operations and Finance departments.
  2. Contract Management: Manage contracts, non-disclosure agreements, and other documents, ensuring timely renewals and storage.
  3. Office Management: Oversee office supplies, control correspondence, and coordinate parcel collection.
  4. GDPR Compliance: Ensure adherence to GDPR regulations, serving as the primary point of contact for updates, audits, and compliance.
  5. Collaboration: Work closely with HR and Delivery departments to ensure efficient processes and smooth business operations.
  6. Reporting: Create reports and business cases as needed, gathering relevant information.
  7. Event Coordination: Organize and coordinate events, ensuring seamless execution and effective communication.
  8. Support Services: Provide support for company events, travel arrangements, and itineraries.

What We Offer

We value our employees and offer a range of benefits to support their growth and well-being:

  • State-of-the-Art Technology: A brand-new Macbook Pro and 27-inch screen.
  • Remote Work Culture: A flexible work environment that prioritizes remote work and open communication.
  • Competitive Compensation: A comprehensive compensation package, including private medical insurance, restaurant and transportation credit cards, and a budget for training courses.
  • Corporate Culture: A culture that values remote work, open communication, and employee growth.

Our Team

You will be working with a talented and experienced team, including:

  • Víctor Pérez, our Managing Director, with over 3 years of experience at Sin nombre.
  • Iria Mavji, our HR Director, with over 3 years of experience at Sin nombre.
  • Marina Dávila, our HR Generalist.
  • Adriana Mateu and Sonia Chibane, our IT Recruiters.

Requirements

  • Administrative Experience: Proven experience in office administration, preferably with Office 365 or GSuite.
  • Collaboration Tools: Familiarity with asynchronous and collaborative working tools, such as Slack and/or Microsoft Teams.
  • Communication Skills: Excellent interpersonal and communication skills, with the ability to work effectively with diverse teams.
  • Language Skills: Fluency in English (minimum C1 level) is required, as we are an international team.
  • Time Management: Strong time management skills, with the ability to prioritize tasks and manage multiple projects.
  • Office Experience: Experience working in an office environment, preferably in an administrative role.

Desirable Skills

  • Remote Work Experience: Ability to work remotely within an international team.
  • Team Player: Strong team player with excellent communication and collaboration skills.
  • Problem-Solving: Proactive and excellent problem-solving skills, with a focus on continuous improvement.
  • Results-Oriented: Results-driven individual with a strong focus on delivering high-quality work.

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