Administrative Support Specialist

hace 4 días

Sevilla, Sevilla, España Reconocida Empresa A tiempo completo

**About Us**

Reconocida Empresa is a leading provider of high technology imaging solutions. Our team of experts is dedicated to delivering innovative products and services that meet the needs of our customers worldwide.

**Job Summary**

We are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our facilities and HR departments, ensuring the smooth operation of our office.

**Key Responsibilities**

  • Provide general support to visitors and vendors
  • Manage and resolve facility issues under the supervision of the General Manager
  • Organize office events and staff meetings
  • Provide administrative support to the General Manager in regards to facilities
  • Coordinate annual medical checks
  • Run regular fire extinguishing system and first aid kit checks
  • Coordinate health and safety trainings
  • Manage regular HS reports
  • Provide administrative support to all labor tasks in coordination with the external labor advisor and the supervision of the HR site Manager
  • Coordinate and maintain the clocking system, including regular reports
  • Manage new starters and leavers administrative tasks
  • Organize training agendas and monitor sessions, including hot and cold assessments
  • Provide recruitment administrative support
  • Contribute to the continuous improvement of procedures, policies, and work instructions, ensuring best practices
  • Contribute to HR regular metrics reporting for areas of responsibility
  • Provide general administrative support to the HR site Manager

**Requirements**

  • Professional qualification in administrative assistance
  • Excellent written and verbal communication skills, with the ability to prepare and read documents
  • C1 English level
  • Ability to resolve and manage highly complex multi-faceted tasks
  • Experience dealing with different cultures is highly convenient, due to our truly international working environment
  • Previous experience in a busy environment
  • Previous experience of helpdesk operations or similar support role is desirable
  • Proactive and self-motivated, confident team worker
  • Ability to demonstrate professionalism, discretion, and confidentiality at all times
  • Proficiency in MS Office, including Excel, Word, and PowerPoint
  • Knowledge of SAP Success Factors would be advantageous

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