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Administrative Support Specialist
hace 2 meses
About Us
Reconocida Empresa is a leading provider of high technology imaging solutions. Our team of experts is dedicated to delivering innovative products and services to our customers worldwide.
Job Summary
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our facilities and HR departments, ensuring seamless day-to-day operations.
Key Responsibilities
• Provide general support to visitors and vendors
• Manage and resolve facility issues under the supervision of the General Manager
• Organize office events and staff meetings
• Provide administrative support to the General Manager regarding facilities
• Coordinate annual medical checks
• Run regular fire extinguishing system and first aid kit checks
• Coordinate health and safety trainings
• Manage regular HS reports
• Provide administrative support to labor tasks in coordination with the external labor advisor and HR site Manager
• Coordinate and maintain the clocking system, including regular reports
• Manage new starters and leavers administrative tasks
• Organize training agendas and monitor sessions, including hot and cold assessments
• Provide recruitment administrative support
• Contribute to the continuous improvement of procedures, policies, and work instructions, ensuring best practices
• Contribute to HR regular metrics reporting for areas of responsibility
• Provide general administrative support to the HR site Manager
Requirements
• Professional qualification in administrative assistance
• Excellent written and verbal communication skills, with the ability to prepare and read documents
• C1 English level
• Ability to resolve and manage highly complex, multi-faceted tasks
• Experience dealing with different cultures is highly convenient, due to our truly international working environment
• Previous experience in a busy environment
• Previous experience of helpdesk operations or similar support role is desirable
• Proactive and self-motivated, confident team worker
• Ability to demonstrate professionalism, discretion, and confidentiality at all times
• Proficiency in MS Office, including Excel, Word, and PowerPoint
• Knowledge of SAP Success Factors would be advantageous
What We Offer
Reconocida Empresa offers a dynamic and challenging work environment, with opportunities for professional growth and development. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
How to Apply
Please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you
