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About Elrowfamily

Elrowfamily is a leading live events company that brings magic to its customers through immersive, electronic music events and festivals around the globe. We have created a series of events concepts that have no parallel in the industry, with formats ranging from 5,000 to 70,000 people that are now considered the cutting edge in electronic music-based festivals globally.

Our company is part of the Superstruct festival platform, which is backed by Providence Equity. We have achieved high double-digit revenue Year on Year growth and have more than 70 events last year, making us a high-impact brand for our customers and employees.

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to join our team in Bilbao. The successful candidate will provide full executive support to our President, including diary management, administration, travel arrangements, and meeting preparation. The role will also involve supporting the planning and organizing of our presence at external events.

Key Responsibilities
  • Executive Support
    • Provide full executive support to the President, including diary management, administration, travel arrangements, and meeting preparation.
    • Work on delegated projects and research as directed to support the President in their meeting preparation.
    • Schedule meetings between the President and their direct reports and the committees and groups of which they are a member.
  • Event Support
    • Liaise with external event organizers and hold the administrative and organizational responsibilities related to our external event calendar.
    • Filter general information, queries, phone calls, and invitations to the President by redirecting or taking forward such contact as appropriate.
  • Governance Support
    • Actively support the Executive Team in their role as Company Secretary. This will include planning, monitoring, recording information, communicating with Trustees, and updating documentation.
    • Support Board administration, sharing dates and meeting papers.
    • Diarizing Board and subcommittee meetings on a yearly basis.
    Requirements
    • Skills and Attributes
      • Strong literacy and verbal reasoning and proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
      • Experience of complying with Company Secretary obligations and support of those responsibilities.
      • Strong planning and organizational skills, able to adapt and respond to the unexpected.
      • Confident, proactive, self-motivated, and organized approach.
      • Reliable, responsive, discrete, confidential, and diplomatic.
      • Calm under pressure of short deadlines and unexpected change of plans.
      • Comfortable in a fast-paced environment with multiple tasks and projects at hand.
      • Ability to structure own time and create a transparent approach to workflow management.
      • Problem-solving/solution orientation.
      • Good eye for detail and commitment to high-quality outcomes.
    • Knowledge and Experience
      • Minimum 3 years' experience of working as a Personal or Executive Assistant.
      • Proficient with Microsoft Office.
      • Experience of Company Secretary obligations.
      • Knowledge of standard office administrative practices and procedures.