Executive Assistant

hace 2 semanas

Bilbao, Vizcaya, España FERRUELO Y VELASCO A tiempo completo
Job Title: Executive Assistant

At Ferruelo y Velasco, we are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our President. This is a unique opportunity to join a dynamic and international company, working closely with the President to ensure seamless execution of their duties.

Key Responsibilities:
  • Provide full executive support to the President, including diary management, administration, travel arrangements, and meeting preparation.
  • Work on delegated projects and research as directed to support the President in their preparation for meetings and presentations.
  • Manage the process from start to finish of obtaining briefings and papers from the Leadership Team on behalf of the President.
  • Filter general information, queries, phone calls, and invitations to the President, redirecting or taking forward such contact as appropriate.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the President.
  • Handle confidential information, organize and maintain files.
  • In the absence of the President, prepare correspondence on their behalf.
  • Meet and greet President's guests and ensure they are looked after.
  • Support and develop internal and external stakeholder relationships, including the Chair of Trustees and individual Trustees.
  • Actively support the Executive Team in their role as Company Secretary, including planning, monitoring, recording information, communicating with Trustees, and updating documentation.
Requirements:
  • Minimum 3 years experience of working as a Personal or Executive Assistant.
  • Experience of Company Secretary obligations.
  • Knowledge of standard office administrative practices and procedures.
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
  • Confident, proactive, self-motivated, and organized approach.
  • Reliable, responsive, discrete, confidential, and diplomatic.

We offer a dynamic work environment with opportunities to work alongside the President in an international company. If you are a highly skilled and experienced Executive Assistant looking for a new challenge, please apply for this exciting opportunity.

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