Executive Assistant

hace 4 semanas

Bilbao, Vizcaya, España FERRUELO Y VELASCO A tiempo completo

At Elrow Family, we are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our President. The ideal candidate will have a minimum of 3 years of experience in a similar role and possess excellent organizational, communication, and interpersonal skills.

The successful candidate will be responsible for providing full executive support to the President, including diary management, administration, travel arrangements, and meeting preparation. They will also work closely with the Leadership team and senior management to ensure a smooth presence at external events.

The role requires a proactive, self-motivated, and organized approach, with a strong ability to adapt to unexpected changes and work under pressure. The ideal candidate will have a good eye for detail, problem-solving skills, and the ability to structure their time effectively.

Key responsibilities will include:

  • Scheduling meetings between the President and their direct reports and committees
  • Working on delegated projects and research to support the President
  • Managing the process of obtaining briefings and papers from the Leadership Team
  • Filtering general information, queries, phone calls, and invitations to the President
  • Keeping and maintaining accurate records of papers and electronic correspondence
  • Handling confidential information and organizing files
  • Preparing correspondence on behalf of the President in their absence
  • Meeting and greeting President's guests and ensuring they are looked after
  • Supporting and developing internal and external stakeholder relationships
  • Actively supporting the Executive Team as Company Secretary

We offer a dynamic work environment and the opportunity to work alongside the President in an international company.

Key skills and qualifications include:

  • Minimum 3 years of experience as a Personal or Executive Assistant
  • Experience of Company Secretary obligations
  • Knowledge of standard office administrative practices and procedures
  • Proficient computer skills, including Microsoft Office Suite
  • Confident, proactive, self-motivated, and organized approach
  • Reliable, responsive, discrete, confidential, and diplomatic

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