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Executive Support Specialist

hace 2 meses

Madrid, Madrid, España Matchatalent A tiempo completo

About the Company

Matchatalent is a leading provider of professional services, specializing in the exploration, production, transportation, and sale of crude oil and natural gas. Our company operates through three main segments: Upstream, Downstream, and Corporate.

Upstream Segment

We engage in the exploration, field development, and production of crude oil, natural gas, and natural gas liquids. Our Upstream segment is a critical component of our business, driving the discovery and extraction of valuable resources.

Downstream Segment

Our Downstream segment focuses on refining, logistics, power generation, and the marketing of crude oil, petroleum, and petrochemical products to international and domestic customers. We strive to provide high-quality products and services to meet the evolving needs of our customers.

Corporate Segment

Our Corporate segment offers supporting services, including human resources, finance, and information technology. We aim to provide a supportive environment for our employees to excel in their roles and contribute to the company's success.

Job Summary

We are seeking an experienced professional to fill the role of Personal Assistant / Secretary. The ideal candidate will possess excellent administrative skills, confidentiality, tact, and diplomacy. The successful candidate will be responsible for managing complex diaries and calendars, organizing travel itineraries, processing travel expenses, and facilitating meetings.

Responsibilities

  • Manage complex diary and calendar for executives, ensuring efficient scheduling and coordination of appointments and meetings.
  • Organize travel itineraries, including arranging flights, accommodations, and transportation.
  • Handle visa applications and manage related logistics.
  • Process and reconcile travel expenses.
  • Facilitate meetings by providing support in minute taking and composing agendas.
  • Perform highly confidential administrative tasks, maintaining discretion and professionalism at all times.
  • Compose, edit, and review confidential correspondence, ensuring accuracy and adherence to organizational standards.
  • Compile statistical information, generate reports, and create presentations as needed.
  • Fulfill office manager responsibilities and perform other secretarial duties as required, ensuring smooth operations of the office.

Requirements

  • Have a minimum of five (5) years of solid and continuous experience as a professional secretary or personal assistant, demonstrating exceptional high-level support.
  • Possess excellent typing skills, with a minimum speed of 55 words per minute.
  • Exhibit strong written and oral English communication skills, with keen attention to detail.
  • Show initiative and the ability to perform well under pressure.
  • Be proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.