Project Operations Coordinator

hace 2 días

Barcelona, Barcelona, España BIG (Bjarke Ingels Group) A tiempo completo

About BIG

BIG is a global architecture, engineering, and design firm with a presence in Copenhagen, New York, London, and Barcelona. Our team of 700+ experts is united by a shared vision to create a better world through innovative and sustainable design.

Our Culture

We value a flat hierarchy and collaborative spirit, which enables us to deliver exceptional results and foster a positive work environment. Our team is passionate about creating a workplace where everyone feels valued and empowered to contribute their best work.

The Role

We are seeking a highly organized and detail-oriented Project Operations Coordinator to join our team on a part-time basis (25/30 hours a week). As a key member of our Operations Team, you will play a vital role in supporting project operations and ensuring efficient resource utilization across our ongoing projects.

Key Responsibilities

  1. Staffing and Resource Allocation
  • Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
  • Collaborate closely with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
  • Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.
Monitoring and Reporting
  • Work with Project Managers to ensure optimal resource utilization and accurate time registration.
  • Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
  • Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
  • Analyze and interpret data, preparing reports for the management group.
  • Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.
Process Improvements and Recruitment
  • Collaborate with the People team to anticipate future recruitment requirements and ensure timely hiring of necessary employees.
  • Proactively suggest procedural and strategic improvements to enhance resource allocation and coordination.
  • Stay informed about employees' skills, career development, and aspirations to facilitate intelligent staffing decisions.

Requirements

  • Relevant education in architecture, resource management, business, or a similar field.
  • 2+ years of experience in a similar role.
  • Organized, structured, and detail-oriented with a focus on the bigger picture.
  • Self-confidence and persistence, with the ability to make decisions in a fast-paced organization.
  • Attention to detail and an appreciation for quality.
  • Proactive and able to complete tasks with a sense of urgency.
  • Diligent with administrative tasks.
  • Excellent interpersonal and written communication skills (Spanish and English language required).

Application

Please upload your CV, portfolio, and motivation letter. We will contact you if your profile matches our recruitment needs.

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