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Project Operations Coordinator
hace 2 meses
Bjarke Ingels Group is seeking a highly organized and detail-oriented Project Operations Coordinator to support the Operations Team in ensuring efficient resource utilization across our ongoing projects.
As a Project Operations Coordinator, you will play a vital role in maintaining a well-coordinated and skilled workforce, collaborating with the People team to anticipate future recruitment needs, and supporting process improvements.
Key responsibilities include:
1. Staffing and Resource Allocation:
- Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
- Collaborate closely with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
- Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.
2. Monitoring and Reporting:
- Work with Project Managers to ensure optimal resource utilization and accurate time registration.
- Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
- Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
- Analyze and interpret data, preparing reports for the management group.
- Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.
3. Process Improvements and Recruitment:
- Collaborate with the People team to anticipate future recruitment requirements and ensure timely hiring of necessary employees.
- Proactively suggest procedural and strategic improvements to enhance resource allocation and coordination.
- Stay informed about employees' skills, career development, and aspirations to facilitate intelligent staffing decisions.
The ideal candidate:
- Has a relevant education in architecture, resource management, business, or similar.
- Has 2+ years of experience in a similar role.
- Is organized, structured, and pays attention to detail with the bigger picture in mind.
- Has self-confidence and persistence and is confident with decision making in a fast-paced organization.
- Can demonstrate attention to detail and an appreciation for quality.
- Is proactive and completes tasks with a sense of urgency.
- Is diligent with administrative tasks.
- Has excellent interpersonal and written communication skills (Spanish and English language required).
