Project Operations Coordinator

hace 1 semana

Barcelona, Barcelona, España Bjarke Ingels Group A tiempo completo
Project Operations Coordinator

BIG BCN is seeking a highly organized and detail-oriented Project Operations Coordinator to support our Operations Team in ensuring efficient resource utilization across our ongoing projects.

Key Responsibilities:
  • Staffing and Resource Allocation:
    • Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
    • Collaborate closely with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
    • Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.
  • Monitoring and Reporting:
    • Work with Project Managers to ensure optimal resource utilization and accurate time registration.
    • Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
    • Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
    • Analyze and interpret data, preparing reports for the management group.
    • Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.
  • Process Improvements and Recruitment:
    • Collaborate with the People team to anticipate future recruitment requirements and ensure timely hiring of necessary employees.
    • Proactively suggest procedural and strategic improvements to enhance resource allocation and coordination.
    • Stay informed about employees' skills, career development, and aspirations to facilitate intelligent staffing decisions.
The Ideal Candidate:
  • Has a relevant education in architecture, resource management, business, or similar.
  • Has 2+ years of experience in a similar role.
  • Is organized, structured, and pays attention to detail with the bigger picture in mind.
  • Has self-confidence and persistence and is confident with decision making in a fast-paced organization.
  • Can demonstrate attention to detail and an appreciation for quality.
  • Is proactive and completes tasks with a sense of urgency.
  • Is diligent with administrative tasks.
  • Has excellent interpersonal and written communication skills (Spanish and English language required).

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