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Project Operations Coordinator
hace 2 meses
Job Summary:
We are seeking a highly organized and detail-oriented Project Operations Coordinator to join our team at Europe SAI Programs. As a key member of our Operations Team, you will play a vital role in supporting project operations and ensuring efficient resource utilization across our ongoing projects.
Key Responsibilities:
- Staffing and Resource Allocation:
- Maintain an up-to-date overview of staffing in our system and coordinate staff allocation based on project requirements.
- Collaborate closely with the Operations Team to match employees with appropriate projects, considering their skills, career aspirations, and preferences.
- Communicate staffing plans and any changes to relevant individuals, including employees, project managers, and partners.
- Work with Project Managers to ensure optimal resource utilization and accurate time registration.
- Coordinate with the Controlling department to monitor and control project resource allocation against the budget.
- Conduct weekly follow-ups to verify correct time submissions and obtain pre-approval for overtime.
- Analyze and interpret data, preparing reports for the management group.
- Maintain an overview of the project pipeline, promptly notifying any staffing shortages, surpluses, or missing competencies.
- Collaborate with the People team to anticipate future recruitment requirements and ensure timely hiring of necessary employees.
- Proactively suggest procedural and strategic improvements to enhance resource allocation and coordination.
- Stay informed about employees' skills, career development, and aspirations to facilitate intelligent staffing decisions.
Requirements:
- Relevant education in architecture, resource management, business, or a similar field.
- At least 2 years of experience in a similar role.
- Excellent organizational and time management skills.
- Strong attention to detail and analytical skills.
- Excellent interpersonal and written communication skills, with proficiency in Spanish and English.
What We Offer:
- A dynamic and supportive work environment.
- Opportunities for professional growth and development.
- A competitive salary and benefits package.
