Exc. Administrative Assistant
hace 5 meses
**Job Title: Executive Administrative Assistant**
**About the Role** We’re looking for a dedicated Executive Administrative Assistant to provide top-notch support to a senior executive at IQVIA. This role is perfect for someone who thrives in a fast-paced environment and enjoys working with people at all levels.
**Key Responsibilities**
- Organize and schedule meetings, conference calls, and events, both domestically and internationally.
- Coordinate travel arrangements and logistics for both on-site and off-site meetings.
- Provide leadership to the administrative team and collaborate with employees, customers, and business associates at all levels.
- Screen visitors and phone calls, locate executives or take messages as needed.
- Maintain administrative processes and filing systems.
- Draft responses and set priorities and procedures, delegating tasks when appropriate.
- Uphold strict confidentiality standards regarding all matters and documents.
- Manage the executive’s internal and external calendar and time.
- Perform various personal services, including making reservations and scheduling.
- Conduct research or fact-finding to prepare the executive for internal activities, public events, speaking engagements, or similar affairs.
**What We’re Looking For**
- High School Diploma or equivalent.
- At least five (5) years of experience in advanced administrative roles.
- Proficiency in PC skills, including Microsoft Outlook, word processing, spreadsheet, and database management software.
- Exceptional organizational and time management skills.
- Excellent follow-through and ability to execute reminders without being intrusive.
- Outstanding judgment, professionalism, diplomacy, and discretion.
- Commitment to high standards of excellence, regardless of deadline pressures.
- Flexibility to adjust to constantly changing demands and priorities.
- Team player mentality.
- Effective communication skills with company executives, employees, vendors, and customers at all levels.
- Proactive problem-solving skills, with the ability to identify complex problems and develop solutions or recommendations.
-
Exc. Administrative Assistant
hace 3 meses
Madrid, España Iqvia A tiempo completoAbout the RoleWe're looking for a dedicated Executive Administrative Assistant to provide top-notch support to a senior executive at IQVIA.This role is perfect for someone who thrives in a fast-paced environment and enjoys working with people at all levels.Key ResponsibilitiesOrganize and schedule meetings, conference calls, and events, both domestically and...
-
Exc. Administrative Assistant
hace 6 meses
Madrid, España IQVIA A tiempo completoAbout the Role We’re looking for a dedicated Executive Administrative Assistant to provide top-notch support to a senior executive at IQVIA. This role is perfect for someone who thrives in a fast-paced environment and enjoys working with people at all levels. Key Responsibilities Organize and schedule meetings, conference calls, and events, both...
-
Administrative Assistant
hace 2 días
Madrid, España Squarepeg A tiempo completoAbout the Role:SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team. You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities:Handle incoming and outgoing...
-
Administrative Assistant
hace 3 semanas
Madrid, Madrid, España Depencare A tiempo completoAbout the Job:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing exceptional support to our staff, handling correspondence, and maintaining accurate records.Key Responsibilities:Manage calendars, schedules, and appointmentsPrepare and...
-
Administrative assistant
hace 1 día
Madrid, España SquarePeg A tiempo completoAbout the Role:SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team. You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities:- Handle incoming and outgoing...
-
Administrative Assistant
hace 3 días
Madrid, España Squarepeg A tiempo completoAbout the Role: SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team.You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities: Handle incoming and outgoing...
-
Administrative Assistant
hace 4 semanas
Madrid, Madrid, España Victorian Plumbing A tiempo completoAt Victorian Plumbing, we're seeking a highly organised and skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for ensuring the smooth operation of our office, including managing inventory, maintaining equipment, and coordinating meetings and events.Key Responsibilities:Inventory Management: Ensure our...
-
Administrative assistant
hace 4 días
Madrid, España SquarePeg A tiempo completoAbout the Role:SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team. You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities: Handle incoming and outgoing...
-
Administrative Assistant
hace 4 semanas
Madrid, Madrid, España Bluequo A tiempo completoWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic Legal team at Bluequo. As an Administrative Assistant, you will be responsible for organizing and archiving documents, developing and maintaining an efficient archiving system, and ensuring timely access for authorized personnel.The ideal candidate will have a...
-
Administrative Assistant
hace 6 días
Madrid, España Sagan A tiempo completoJob Title: Administrative AssistantLocation: Remote (CST Time zone)Salary Range: up to 1700 USDWork Schedule: Monday - Friday, 9:00 AM to 5:00 PM (CST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We...
-
Administrativo de Ventas-office Assistant
hace 3 meses
Madrid, España Garrita Darío RRHH A tiempo completo**Administrativo de ventas-Office assistant** - DESCRIPCIÓN DEL PUESTO_ Seleccionamos para nuestro cliente, una multinacional del sector de la movilidad, tecnológico y de Smart Cities, con sede en Madrid capital, un persona que se incorpore al equipo como administrativo de ventas y office assistant. Se hará un contrato indefinido, con un período de...
-
Administrative Assistant
hace 6 meses
Madrid, España GT Motive A tiempo completo¿Te apetece un cambio? ¿Buscas una nueva oportunidad en una empresa en pleno crecimiento? ¿Te gustaría unirte a nuestro equipo como **Administrative Assistant **en el departamento comercial? Si es así, esta oportunidad es para ti. **¡Queremos que te unas al equipo!** En GT Motive trabajamos a diario para ser la compañía más innovadora en...
-
Administrative Assistant
hace 5 meses
Centro-Madrid, España MedOil Energy 2050 SLU A tiempo completoJob Title: Administrative Assistant for Oil and Gas Traders **Job Description**: Key Responsibilities: 1. Assist in the preparation of regularly scheduled reports and organize and schedule meetings as required. 2. Collaborate closely with traders to ensure all administrative tasks are handled promptly, including correspondence, filing, and data entry. 3....
-
Administrative Assistant
hace 6 días
Madrid, España Addmore Outsourcing Inc. A tiempo completoWe are in search of a skilled and meticulous Administrative Assistant to become part of our team. The role involves handling diverse administrative duties, such as managing correspondence, scheduling meetings, and streamlining office operations for enhanced efficiency. Key Responsibilities: Organize and manage the executive's calendar, scheduling meetings,...
-
Administrative Assistant
hace 6 meses
Madrid, España OpenNebula Systems A tiempo completoFor over a decade now, OpenNebula Systems has been leading the development of the European open source technology that helps organizations around the world to manage their corporate data centers and build their Enterprise Clouds. If you want to join an established leader in the cloud infrastructure industry and the global open source community, keep...
-
Media Ministry
hace 3 meses
Madrid, España Avant Ministries A tiempo completoMedia Ministry - Administrative Assistant in Spain Our Media Center in Spain is a multinational team that uses creative media to guide North Africans and Spaniards toward abundant life in thriving communities of believers. Every day, our media ministry reaches the unreached with the gospel, reaching places where there are few or no missionaries. Our Media...
-
Administrative Assistant
hace 5 meses
Madrid, España Gt Motive A tiempo completo¿Te apetece un cambio? ¿Buscas una nueva oportunidad en una empresa en pleno crecimiento? ¿Te gustaría unirte a nuestro equipo como **Administrative Assistant **en el departamento comercial? Si es así, esta oportunidad es para ti.**¡Queremos que te unas al equipo!**En GT Motive trabajamos a diario para ser la compañía más innovadora en Soluciones...
-
Administrative Assistant
hace 3 días
Madrid, España Zephyrus Engineering Limited A tiempo completoPosition: Administrative Assistant Company: Zephyrus Engineering Limited Location: Remote (United States) Employment Type: Full-Time About Zephyrus Engineering Limited Zephyrus Engineering Limited is a pioneering engineering and technology firm providing high-quality solutions across structural engineering, architectural services, civil engineering,...
-
Administrative and Logistics Assistant
hace 5 meses
Madrid, España Nonius A tiempo completo-Madrid, Spain About Nonius Nonius provides the most complete Guest Technology solutions portfolio for a contactless Digital Guest Journey. All solutions are built in-house allowing highly integrated and competitive offers. Our technology solutions serve more than 536,420 rooms worldwide - in Hotels of the most renowned international chains and several of...
-
Administrative Assistant
hace 3 semanas
Madrid, Madrid, España HRSpecialist Italia A tiempo completoAbout the Role: We are seeking a highly skilled Administrative Assistant to provide general support to our team. The ideal candidate will have strong communication and organizational skills, with the ability to multitask and prioritize tasks effectively. Key Responsibilities:Provide administrative support to the team, including answering phones, responding...