Administrative Assistant

hace 1 semana

Madrid, España Addmore Outsourcing Inc. A tiempo completo

We are in search of a skilled and meticulous Administrative Assistant to become part of our team. The role involves handling diverse administrative duties, such as managing correspondence, scheduling meetings, and streamlining office operations for enhanced efficiency.

Key Responsibilities:

  • Organize and manage the executive's calendar, scheduling meetings, appointments, and virtual events. Coordinate with internal and external stakeholders to ensure all scheduling needs are met efficiently.
  • Act as the first point of contact for all communications. Manage emails, phone calls, and online messages, ensuring prompt and professional responses to inquiries and requests.
  • Create, edit, and format documents, presentations, and reports as needed. Ensure all documents are accurate, professionally presented, and adhere to company standards.
  • Maintain and update digital records, databases, and CRM systems. Ensure accuracy and confidentiality of all information handled.
  • Arrange virtual meetings and conference calls, including sending invitations, preparing agendas, and managing meeting materials. Handle follow-up actions and distribute meeting notes or minutes.
  • Provide general administrative support, including filing, organizing digital files, and handling correspondence. Assist with special projects and tasks as required by management.
  • Coordinate travel plans, including booking flights, accommodations, and transportation for team members. Prepare detailed itineraries and handle any travel-related issues.
  • Manage and order office supplies and equipment as needed. Ensure that all necessary resources are available for the team to work effectively.
  • Effectively prioritize and manage multiple tasks and deadlines. Demonstrate strong organizational skills to ensure that all administrative functions are completed accurately and on time.
  • Handle sensitive information with discretion and ensure compliance with data protection and confidentiality policies. Maintain a high level of professionalism in all interactions.

Qualifications:

  • Associates or Bachelor's degree in Business Administration or a related field is preferred.
  • Proven experience as an administrative assistant or in a similar role, preferably in a remote work environment.
  • Proficiency in using office software and communication tools (e.g., Microsoft Office Suite, Google Workspace, Slack).
  • Strong organizational and time-management skills with attention to detail.
  • Ability to work independently and manage tasks efficiently in a remote setting.
  • Familiarity with CRM and project management tools is a plus.
  • Strong problem-solving skills and the ability to handle unexpected issues with professionalism.

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