Executive Administrative Assistant Vp Iberia
hace 1 mes
.Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies, and services can do to help alleviate pain, restore health, and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be. We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.A Day in the Life Provides administrative support of a highly responsible nature to the Iberia VP: Iberia Leader, President of Spain Board, and President of Industry Association (Med Tech Spain) and potentially to select leadership team members. Daily activities include interaction with high-level internal and external contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, and judgment.Responsibilities Ensure efficient and professional operation of office during executive's absence; exercise discretion anddiplomacy at all times and make administrative decisions in executive's absence.Ensure efficient and non-disruptive back and forth sharing of tasks with other departmental administrative assistant(s) during normal ebb and flow of work.Coordinate and maintain executive's daily schedule and calendar; schedule, initiate, andrevise entries for meetings, appointments, travel, etc., and assist in prioritizing activities.Perform complex administrative duties for vice president and potentially for select leadership team members including travel arrangements and expense reporting.Take the initiative to act quickly and professionally, and demonstrate flexibility when managing many tasks simultaneously.Interact with peers, high-level management, internal departments, and external stakeholders on a daily basis.Use problem-solving techniques, tact, and discretion in identifying issues in documents, correspondence, and telephone calls. Execute an alternative on own initiative or recommend a best alternative to executive or appropriate others.Format correspondence, reports, and presentations to ensure professionalism and adherence to company standards.Organization of corporate meetings and events.Act as an information resource on organizational and company policies, processes, and procedures.Conduct special projects as directed.Must Have: High School diploma or GED5+ years Executive Administrative experience.Prior experience handling confidential, sensitive business information supporting an executive-level professionalAdvanced proficiency with Microsoft Word, Excel, Outlook, and PowerPointFluent in English and Spanish.Demonstrated ability to prioritize and multi-taskExperience working in a regulated environment
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