Executive Assistant, Urology Emea

hace 6 meses

Madrid, España Boston Scientific Corporation A tiempo completo

**Work mode**:Hybrid**Onsite Location(s)**:Madrid, M, ES**THIS ROLE CAN BE BASED IN ANY BSC EMEA HUB (MILAN, MADRID, LONDON, PARIS, DÜSSELDORF OR WARSAW)**

**About the Role**:
As the Executive Assistant, you will support both the EMEA Urology VP and the wider Urology EMEA Leadership Team. In this highly visible role, you will collaborate and interact with senior stakeholders both within and outside the organisation, showcasing your strong communication, interpersonal, and relationship-building abilities. This is an excellent opportunity for those looking for a fast paced, dynamic role in a busy environment. You will report directly to the VP Urology EMEA.

**In this role, you will be responsible to**:

- **Support EMEA Urology VP in the following areas**:

- Research & prepare comprehensive travel itineraries optimising time, budget, and efficiency.
- Management of travel expense reports.
- Arrange internal and external meetings & events within specified budget to include booking of venue, facilities, equipment, catering, invitations & agendas.
- Produce documents and reports, Excel spreadsheets, PowerPoint presentations, letters as required. (Including documents which may be of a highly confidential and sensitive nature.)
- Provide confidential complex calendar management, proactively identifying any potential challenges or conflicts.
- **Support EMEA Urology Leadership team in following areas**:

- Monthly Divisional meetings:

- Logistics & invoice management.
- Agenda.
- Meeting attendance / Minutes / Action Items recording.
- Weekly Staff calls:

- Agenda.
- Technical Support (technology preparation, open virtual meeting).
- Call attendance / Minutes / Action Items recording.
- **General**:

- R+E Committee coordination:

- IRF, budget.
- Country and FPA liaison.
- YALTO interaction.
- Manage enquiries and process.
- Coordinate creation of EMEA Urology Annual Org Calendar (congresses, events, country coordination, internal meeting alignment).
- Support logistics of Global Senior Management visits to the region.
- Other LT invoice management.
- Organization of other management meetings & events.
- Ensures awareness and compliance with applicable standard operating procedures to meet, comply and champion all quality and regulatory commitments of Boston Scientific.
- This list is not exhaustive and other duties may be assigned as required to meet the business needs.**What are we looking for in you**:

- 4+ years’ experience in executive assistant role reporting directly to senior management.
- Excellent written and verbal English language skills. Additional languages advantageous.
- Strong time-management skills and the ability to organize and coordinate multiple projects concurrently.
- Strong attention to detail and solutions-oriented mindset.
- Makes decisions using independent judgment under only general guidelines.
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
- Ultimate discretion and confidentiality.
- PA diploma or certification is advantageous.

**What we can offer you**:

- Attractive benefits package.
- Possibility to make an impact.
- Fast growing and innovative environment.
- A team-oriented company culture.
- International opportunities.

**_We, Boston Scientific, are an equal employment opportunity employer. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on a person’s age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law._**

**Job Segment**:Administrative Assistant, Executive Assistant, Secretary, Urology, Compliance, Administrative, Healthcare, Legal

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