Office Manager Madrid

hace 1 semana

Madrid, España T2S Global Management A tiempo completo

Company Description. T2S Premium is a leading service provider in the education sector, located in Barcelona and Madrid, Spain. We specialize in delivering personalized services to international students coming to Spain. Our offerings include assistance in finding suitable accommodation, obtaining residency cards and insurance, arranging airport pick-up, and facilitating bank account openings. Our mission is to enhance the study-abroad experience by providing essential, premium, and VIP services tailored to individual needs.

Role Description. As we expand our services with a new office in Madrid, we are seeking an organized and proactive Office Manager to support and ensure smooth operations at our Madrid branch. Initially, this role will be part-time for the first 4 to 6 months, with plans to transition to full-time as operations grow.

The Office Manager will be responsible for administrative tasks, managing office resources, providing customer support, and overseeing day-to-day office administration.

Requirements.

  1. Bachelor’s degree in business administration, communications, or a related field.
  2. 2-4 years of experience as an administrative or office manager.
  3. Strong organizational skills and a proactive approach to problem-solving.
  4. Excellent written and verbal communication skills in both Spanish and English.
  5. Ability to work independently in a dynamic, multicultural environment.
  6. Proficiency in Microsoft Office Suite and Google Workspace.
  7. Experience in the education sector is a plus.

Necessary Skills and Qualifications.

  1. Strong communication and customer service skills.
  2. Administrative and office management expertise.
  3. Familiarity with office equipment.
  4. Excellent organizational and time management skills.
  5. Analytical abilities and exceptional attention to detail.
  6. Interpersonal skills and advanced computer skills, with the ability to learn new systems and procedures quickly.

Key Responsibilities.

  1. Manage day-to-day office operations, oversee general functions, and report to management.
  2. Organize meetings, coordinate appointments, schedules, and manage staff calendars and databases.
  3. Maintain filing systems, manage office supplies, oversee IT infrastructure, and track inventory.
  4. Provide guidance to staff on office management issues and respond to their queries.
  5. Oversee client experiences, handle mail, and direct phone calls.
  6. Manage correspondence, complaints, and inquiries.
  7. Serve as the primary contact for inquiries and visitors, ensuring a warm, welcoming atmosphere.
  8. Support onboarding for new staff members and coordinate team schedules.
  9. Assist with HR and financial tasks, such as processing timesheets and managing office expenses.
  10. Collaborate with the Barcelona headquarters to maintain consistent standards and share insights on student needs in Madrid.
  11. Organize events or sessions to support students’ transition and adjustment.
  12. Handle bookings for transport and accommodation.
  13. Prepare letters, presentations, and reports.

Working Hours and Compensation.

  1. Part-time (25 hours per week) for the first 4 to 6 months, transitioning to full-time thereafter.
  2. Monday to Friday, 9:30 AM - 2:30 PM.
  3. Location: C. de José Ortega y Gasset 73, 28006 Salamanca, Madrid.
  4. Competitive salary based on experience and skills, with bonus opportunities.

Why Join T2S Premium? Become part of a passionate team dedicated to making a positive impact on students’ lives. With opportunities for growth, collaboration, and cross-cultural exchange, T2S Premium provides a rewarding workplace where your contributions directly support students in feeling at home in Spain.

Experience: Required
Languages: English – Advanced. Spanish – Advanced
Employment: Part-time
Schedule: 9.30-14.30
Benefits: Commission and bonuses
Starting time: Immediate start

About T2S Global Management: Somos un equipo internacional con un ambiente multicultural. Desde el 2012 hemos seguido prestando apoyo continuo a los estudiantes que desean mantener su vida educativa en el extranjero.

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