Office Manager, Spain
hace 1 mes
Are you passionate about helping others, cross-functional work, and administrative tasks? Do you have experience within office management? If so, now is your chance to join Ascendis Pharma Iberia as our new Office Manager in Madrid.
Ascendis Pharma is a fast-growing biopharmaceutical company with locations in Denmark, USA, and Germany, and EU Commercial offices in Munich, Madrid, Milan, London and Paris.
We are seeking a passionate Office Manager to join our rapidly expanding global commercial organization. As a key member of the Spanish team, you will play a crucial role in supporting the Iberian Leadership Team and lead the office management of our recently founded affiliate in Madrid. This is an exciting opportunity to join a fast-paced environment, collaborate with cross-functional, global teams working together to achieve extraordinary results.
You will report directly to General Manager, Iberia, who is based in Madrid, Spain. You will be based in the Madrid office.
Your key responsibilities will be
- Proactively support our rapidly growing and active leadership team concerning all organizational and administrative tasks
- Collaborate on multiple projects, and demonstrate energy for juggling multiple activities at once
- Establish yourself as primary contact person for employees of the Madrid office and field teams
- Plan and organize appointments, meetings, conferences, travel, events, etc. in the office and externally
- Organize external events with costumers (e.g., expert meetings, educational encounters, sponsorships), as well as internal events (e.g., sales meetings), collaborating with Medical Affairs, Market Access, Commercial, Marketing, etc. Establish, maintain, and optimize office workflows and processes
- Support on Day-2-Day of Leadership Teams´ expenses, submitting/tracking POs, Invoices, travel logistics, etc.
- Interface with HR, Finance, IT, and compliance departments
- Help make the office a welcoming atmosphere: employees on-boarding, internal communication, maintaining office supplies and organizing team meals, all to create a vibrant working atmosphere
Qualifications and Skills
You hold a relevant academic degree and 3+ years of experience within office management
**Furthermore, you have**:
- Strong communication and organizational skills
- High level of Spanish and English language skills in speaking and writing
- High level of curiosity and a passion for learning new skills and areas
Key competencies
You are a strong team player, service-minded, and have a can-do attitude.
You love to help and support others and knows how to make things happen in an entrepreneurial, open environment where innovation and change happens rapidly.
We also expect you to possess great self-management skills, to be structured, and to pay strong attention to detail.
**Travel**: Estimated 5-10 days per year
**Office**: Las Tablas, Madrid
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