Senior AML Specialist

For its Madrid based office , our client, an international Financial Services structure, is currently looking for a: Senior AML Specialist (m/f) As the Senior AML Specialist, you will be part of a local and collaborative Compliance team. You will work under the supervision of the Business Unit Manager, and you will be responsible for the compliance matters and KYC transactions analysis of our clients. Responsibilities Onboarding of the client entity
- Coordinating the acceptance of (new) client entities by collecting the KYC files from the client, analyzing the KYC information from a legal, financial, tax and regulatory point of view, preparing a client acceptance file and getting approval from management, legal, compliance and tax to start service provision.
- Leveraging KYC information from and to advisory firms, such as a notary, tax advisor, bank and/or auditor.
- Focus areas: analyses and mapping of client structure, monitoring and mitigating risks, complying with applicable regulations. Client Due Diligence (file reviews)
- Preparation of Client Due diligence reviews
- Collects and analyses specific compliance, antecedent and risk appetite related data as part of the client due diligence process.
- Updates client documents and advises on onboarding across geographies, industries, and service lines.
- Being the go-to specialist for all compliance-related questions and industry expert within the Client Team and to clients. Reporting and improvement of processes
- (Co-)defines and proposes new/updated compliance procedures, work instructions and forms to improve efficiency and integrity of the due diligence processes.
- Draft ad-hoc reports for internal and/or regulatory purposes. Supervision
- Provides support to junior team members. AML set up
- Reviews if the request complies with relevant laws and regulations.
- Draft the AML Risk report
- Draft the AML procedures Manual
- Draft the AML agreements or minutes for the approval of the AML plan by the directors of the client entity and collect their signatures. AML Monitoring
- Review AML transactions to perform monitoring requests of legal department.
- Review and update AML Risk report and AML procedures Manual according to new coming regulations.
- Draft training plan.
- Prepare AML training for clients annual mandatory training.
- Support in AML external audits.
- Review AML auditors reports and discuss recommendations if not accurate.
- Draft remedy plans. Client Due Diligence (KYC)
- Collects and analyses specific compliance, antecedent and risk appetite related data as part of the client due diligence process.
- Check client documents on identification, source of wealth, source of funds and funds traceability, analyze and advise on clearance.
- Perform morality checks via internal/external systems on client structures (world check, Internet, newspaper, etc.) and request if required additional data from client.
- Maintain a fluent and cordial relationship with all the intermediaries (servicers) and client representatives (lawyers) among all the Due Diligence processes.
- Report to the client (fund), when necessary, any possible inconvenience or fact that can frustrate the Due Diligence process and the consequent sale of the asset.
- Report suspicious transactions. Knowledge of the F19 reporting template. Board
- and shareholders meetings (corporate secretarial matters)
- Collecting material for the board packs.
- Attending board meeting as required
- Assisting with the preparation and production of the AML agreement for the board minutes Supervision
- Manages the workload of the team, monitors the quality and quantity of the team members
- Onboards and trains team members, gives input on performance to the Sr. Manager Accounting Service Line Profile
- Degree educated in Law, Business Administration, or a related field.
- Relevant (prior) professional experience in a similar role, preferably in a multi-client environment.
- Fluent in Spanish and English – any other languages will be a plus.
- Ability to communicate and provide documentation (KYC, agreements, resolutions, corporate documents, etc) to external parties (bank, auditor, tax advisor, legal representative, etc)
- Expert analytical skills; demonstrate risk and compliance awareness when supporting complex projects or making strategic decisions.
- Responds to complex business critical issues, identifying and addressing risk.
- Makes recommendations on participation in regulatory, advisory, strategic, or other bodies, organizations or panels.
- Contributes to others’ development by transferring relevant skills and knowledge.