Executive Assistant to CEO

hace 7 horas

Barcelona, Barcelona, España Rhenus Logistics A tiempo completo

What You Can Expect:

Executive Support & Coordination

  • Manage a complex calendar, organize business travel, and coordinate high-priority internal and external meetings.
  • Prepare agendas, briefing materials, meeting minutes and follow-up actions for strategic meetings.
  • Handle confidential documents with the utmost discretion and professionalism.
     

Leadership Communication

  • Facilitate communications between the CEO, senior leaders, and key internal and external stakeholders.
  • Draft high-quality communication materials: presentations, emails, reports and executive summaries.
     

Strategic Administrative Support

  • Support business planning cycles, tracking deliverables and ensuring alignment with key milestones.
  • Drive the preparation and coordination of internal leadership meetings, events, and workshops.
     

Project & Data Coordination

  • Support selected strategic initiatives and ensure progress tracking and reporting against business priorities.
  • Conduct research and compile data for decision-making, presentations, and business intelligence.
     

Relationship Management

  • Build strong cross-functional relationships across Europe and with the global network.
  • Handle VIP and customer engagements with strong service orientation and cultural awareness.

What You Bring:

  • Proven Executive Assistant experience supporting C-suite or senior leadership, ideally in an international matrix organization.
  • Strong organizational skills with the ability to prioritize effectively in a demanding, fast-moving environment.
  • Excellent communication skills in English (verbal and written); additional European languages are an advantage.
  • High level of confidentiality and emotional intelligence.
  • Advanced proficiency in Microsoft 365 tools (Outlook, PowerPoint, Excel, Teams, SharePoint).
  • Hands-on mentality, proactive mindset, and the ability to work independently.

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