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EVENT ADMIN ASSISTANT

hace 2 semanas

Madrid, Madrid, España egg A tiempo completo

Working at egg isn't just a job. It's about making compelling and inspiring experiences for our clients and their audiences.

We work hard to create the magic. But we know how to have fun too. And it beats being just another cog in a faceless machine.

Bring your authentic self

At egg we care about each other as much as we care about our customers and our business. We celebrate uniqueness and are proud of the glorious human mosaic that is egg. And we're always on the lookout for fresh talent and friendly faces to enrich and expand our team.

Which brings us to you.

You're the organizational powerhouse behind the scenes of events and meetings. You thrive on keeping everything in order: sourcing, compliance, and flawless admin support are your playground. Structure is your best friend, Excel is your comfort zone, and when something needs to be done right (and fast), you're the go-to person. You're passionate about events and know that the magic happens in the details. 

Sound like you? Keep reading.

What you'll be doing

In this role, you will work remotely from Madrid on a 50% part-time schedule and you will be dedicated to on one of our key pharmaceutical clients to:

  • Support project managers with reporting, budget updates, scheduling, and overall admin coordination.
  • Upload and maintain documents and data on platforms like Cvent, ensuring accuracy and compliance.
  • Keep all compliance requirements documented and up to date.
  • Manage vendor contracts, logistics, and assist with venue, travel, and resource coordination.
  • Maintain and improve structured reporting tools and organized project folders
Must haves

(We really mean it. Candidates who do not meet the following criteria will not be considered.)

  • 5+ years of relevant experience as Admin Assistant, Project Assistant, or Executive Assistant, preferably in the event or hospitality industry.
  • Knowledge of pharmaceutical/healthcare event regulations and compliance standards.
  • Strong skills in Microsoft Office and digital event platforms (experience with Cvent is considered a strong asset).
  • Fluency in spoken and written English & Spanish (no scrambled oeufs at egg, svp.)
  • Based in Madrid, available from February 2026, and comfortable with remote work on a 50% part-time schedule.

Nice to haves

  • Fluency in French (in addition to English and Spanish)
  • Previous experieence in an event agency.

What we bring to the table

  • A dynamic and inclusive company culture where we work really hard to have the right people doing the right job. (We've been known to swap or create jobs in the past to make sure everyone is in their career sweet spot.)
  • Flexible working hours and structure (fully remote in some locations, hybrid in others).
  • Salary based on experience + performance-based annual variable pay bonus.
  • Creative and brilliant colleagues.
  • Attractive career opportunities, including international assignments.
  • An annual get-together in some of the fanciest locations on the planet. We've been to Paris, New York, Dubai, Brussels and this year we are off to Marrakesh. Any ideas for 2026?

The perks:

  • Lunch vouchers.
  • Hybrid setting.
  • Home office/tech stipend.
  • Subsidized gym membership.
  • Free coffee in all offices.
  • Workation.
  • Access to OpenUp, a mental health support platform.
  • Company iphone.

The hiring process

  • Online application (You've swiped right.)
  • First intro phone/video call (We've swiped right, now let's find out if we have chemistry)
  • First round interview (We like you. Now it's time to get to know you better)
  • Second round interview (Hey, we like you a lot. Wanna meet the family?)
  • Offer (We're in love. We hope you are too)

The most important bit

At Egg, everyone's ideas and perspectives are welcomed and encouraged. We're constantly striving to do better and be better: we give each other feedback regularly, not just top-down from leadership, but bottom-up and sideways too Accountability is key: it's okay to make mistakes as long as we own and learn from them. People who thrive at Egg have a deep curiosity to keep improving, learning and coaching others.

Our nest is made up of people from all walks of life and from different social and cultural backgrounds. We firmly believe that diversity is not just a buzzword but a fundamental strength that fuels innovation, creativity, and excellence. We are proud to welcome applications from individuals of all genders, including those who identify as transgender or non-binary, as well as from BIPOC communities, members of LGBTQ2S+ communities, and people with visible and non-visible disabilities.

Additionally, as an ESG (Environmental, Social, and Governance) driven company, we actively work to make a positive impact on our planet and society. By joining our team, you will become part of a progressive organization that strives for ESG excellence and you will help us building a brighter future for everyone