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Admin and Operations Assistant

hace 2 semanas

Madrid, Madrid, España Lamar Development A tiempo completo

We Are Hiring: Project Management & Administration Assistant

We are looking for a highly organized, detail-oriented and proactive professional to join our team as a Operations & Administration Assistant.

This position combines general administrative support with a strong component of project-management assistance, particularly in the implementation and follow-up of our Operations Plan through Asana and other digital tools.

The role is ideal for someone in the early stages of their career, with a strong interest in organization, operations and project coordination.

This role is designed for someone who is studying a Master and looking for growth in operations, structure, and project-support functions.

Key Responsibilities

Administrative Support

  • General administrative tasks (filing, documentation control, coordination with suppliers, etc.).
  • Managing and organizing digital and physical documentation.
  • Basic support in reviewing information received from external providers.
  • Follow-up on outstanding tasks and requests.

Project Management & Operations Support

  • Structuring and maintaining the Operations Plan in
    Asana
    .
  • Creating workflows, task lists, timelines and basic automation.
  • Ensuring stakeholders keep tasks updated and escalating when necessary.
  • Preparing simple reports, summaries and dashboards using Asana and Excel.
  • Supporting process implementation and internal organization initiatives.
  • Assisting the Operations Manager in day-to-day project coordination.

Coordination & Support

  • Liaising with different internal teams and external service providers.
  • Preparing documentation for meetings and operational reviews.
  • Supporting operational improvements and new internal initiatives.

Requirements

Must Have

  • Strong organizational and administrative skills.
  • High level of comfort with digital tools (Asana or similar tools such as Monday, Trello, Jira, ClickUp).
  • Good Excel level (formulas, tables, basic tracking). IS A MUST
  • Attention to detail, reliability and a structured way of working.
  • Interest in operations, project management and improving internal processes.
  • Experience in an administrative role.
  • Experience supporting project-management activities.

Suitable for

  • Candidates with 1–2 years of experience.
  • Candidates seeking
    internships
    (curricular or extracurricular) with the option to grow into a full-time position.

What We Offer

  • A structured, dynamic and learning-oriented environment.
  • Exposure to multiple areas of the business.
  • Clear development path within operations and project coordination.
  • Long-term growth opportunity depending on performance.

How to Apply

Please submit your CV via LinkedIn or send it to:

We look forward to meeting candidates who enjoy organization, structure and project execution.