Executive Office Manager

hace 2 días

Madrid, Madrid, España UST España & Latam A tiempo completo


We are looking for the very Top Talent…and we would be delighted if you were to join our team

More in details, UST is a multinational company based in North America, certified as a Top Employer and Great Place to Work company with over employees all over the world and presence in more than 35 countries. We are leaders on digital technology services, and we provide large-scale technologic solutions to big companies.


What we look for?

For our Madrid office, we are looking for an Office Manager to play a key role in ensuring an exceptional workplace experience and providing proactive, high-level administrative support to our Executive Committee. This is a dynamic position where you will manage hospitality, events, and strategic coordination in a multinational environment.


Main tasks and accountabilities will be:

  • Organize internal events, client visits, and corporate meetings, ensuring excellence and attention to detail.
  • Oversee vendors and contracts, defining processes and policies to optimize operations and costs.
  • Manage budgets and report expenses accurately.
  • Handle administrative processes related to the Executive Committee's operations.
  • Coordinate agendas and strategic meetings with confidentiality and professionalism.


What do we expect from you?

  • At least 5 years of experience in a similar role.
  • Proven experience in multinational corporate environments supporting senior management.
  • Excellent communication skills and advanced English level (C1/C2).
  • Highly organized, proactive, and results-oriented, with strong decision-making skills.
  • Proficiency in Microsoft 365 tools (Outlook, Teams, etc.).


Work Location

  • Hybrid - Madrid, Spain


Work Schedule

  • Full time


What can we offer?

23 days of Annual Leave plus the 24th and 31st of December as discretionary days

Numerous benefits (Health Care Plan, teleworking compensation, Life and Accident Insurances).

`Retribución Flexible´ Program: (Meals, Kinder Garden, Transport, online English lessons, Health Care Plan…)

Free access to several training platforms

Professional stability and career plans

UST also, compensates referrals from which you could benefit when you refer professionals.

The option to pick between 12 or 14 payments along the year.

Real Work Life Balance measures (flexibility, WFH or remote work policy, compacted hours during summertime…)

UST Club Platform discounts and gym Access discounts


If you would like to know more, don't hesitate to apply and we'll get in touch to fill you in detail. We are waiting for you

In UST we are committed to equal opportunities in our selection processes and do not discriminate based on race, gender, disability, age, religion, sexual orientation or nationality. We have a special commitment to Disability & Inclusion, so we are interested in hiring people with disability certificate.

  • Executive Assistant a la CEO y Office Manager

    hace 1 semana

    Madrid, Madrid, España Flabelus A tiempo completo

    Tus tareasGestión Integral de Agenda: Coordinación de reuniones internas, externas y personales de la CEO, asegurando una planificación eficiente del tiempo.Comunicación: Gestión proactiva de correos electrónicos y redes sociales de la CEO, redactando respuestas y priorizando comunicaciones.Office Management: Supervisión de consumibles, gestión de...

  • Executive Assistant a la CEO y Office Manager

    hace 1 semana

    Madrid, Madrid, España Trabajos en Flabelus A tiempo completo

    Tus tareasGestión Integral de Agenda: Coordinación de reuniones internas, externas y personales de la CEO, asegurando una planificación eficiente del tiempo.Comunicación: Gestión proactiva de correos electrónicos y redes sociales de la CEO, redactando respuestas y priorizando comunicaciones.Office Management: Supervisión de consumibles, gestión de...

  • Executive Assistant a la CEO y Office Manager

    hace 1 semana

    Madrid, Madrid, España Flabelus A tiempo completo

    Tus tareasGestión Integral de Agenda: Coordinación de reuniones internas, externas y personales de la CEO, asegurando una planificación eficiente del tiempo.Comunicación: Gestión proactiva de correos electrónicos y redes sociales de la CEO, redactando respuestas y priorizando comunicaciones.Office Management: Supervisión de consumibles, gestión de...

  • Executive Office Manager

    hace 4 días

    Madrid, Madrid, España UST A tiempo completo

    Role DescriptionWe are looking for the very Top Talent…and we would be delighted if you were to join our teamMore in details, UST is a multinational company based in North America, certified as a Top Employer and Great Place to Work company with over employees all over the world and presence in more than 35 countries. We are leaders on digital technology...

  • Office Manager

    hace 2 semanas

    Madrid, Madrid, España LHH A tiempo completo

    Desde la División deAssistant & Executive SupportdeLHH Recruitment Solutionsseleccionamos para uno de nuestros clientes un/a Office Manager/Personal Assistant con inglés C1 para importante empresa del sector financiero. Vacante ubicada en la recepción.Entre sus funciones:Gestión de viajes, reservas y liquidación de gastos para el CEO de la...

  • Executive Assistant to President

    hace 2 semanas

    Madrid, Madrid, España World Travel & Tourism Council A tiempo completo

    ABOUT WTTCThe World Travel & Tourism Council (WTTC) is the global authority on the economic and social contribution of Travel & Tourism.WTTC promotes sustainable growth for the Travel & Tourism sector, working with governments and international institutions to create jobs, drive exports, and generate prosperity. Council Members are the Chairs, Presidents,...

  • Office Manager

    hace 5 días

    Madrid, Madrid, España Catorce Comunicación S.L. A tiempo completo

    Se busca Office Manager/ Asistente EjecutivaEl trabajo es presencial y la sede está en Madrid.Funciones:·  Solucionar problemas y gestionar las funciones diarias de una oficina: mantener la organización y optimizar el flujo de trabajo·  Asistir a los directivos de la empresa·  Apoyar en producción de eventos de comunicación de la...

  • Executive Assistant

    hace 1 semana

    Madrid, Madrid, España Monex A tiempo completo

    Executive Assistant & Workplace Manager | MadridMonex is a leading global financial solutions provider, offering a complete set of tools to support business growth and strategic financial operations.We specialise in FX risk management and international payments, helping corporate and institutional clients design tailored FX solutions to navigate currency...

  • Office Manager

    hace 7 días

    Madrid, Madrid, España Bigblue A tiempo completo

    Madrid | Full-time | Bilingual ( &)E-commerce is booming — but independent brands still struggle to match the seamless logistics of giants like Amazon. AtBigblue, we're on a mission to change that.We help brands by democratizing best-in-class operations: scaling faster while delivering a five-star customer experience.Since 2018, we've built a tech-driven...

  • Office Manager

    hace 5 días

    Madrid, Madrid, España Bigblue A tiempo completo

    Madrid | Full-time | Bilingual ( & ) E-commerce is booming — but independent brands still struggle to match the seamless logistics of giants like Amazon. At Bigblue, we're on a mission to change that. We help brands by democratizing best-in-class operations: scaling faster while delivering a five-star customer experience. Since 2018, we've built a...