Executive Office Manager

hace 5 días

Madrid, Madrid, España UST A tiempo completo

Role Description
We are looking for the very Top Talent…and we would be delighted if you were to join our team
More in details, UST is a multinational company based in North America, certified as a Top Employer and Great Place to Work company with over employees all over the world and presence in more than 35 countries. We are leaders on digital technology services, and we provide large-scale technologic solutions to big companies.

What we look for?
For our Madrid office, we are looking for an Office Manager to play a key role in ensuring an exceptional workplace experience and providing proactive, high-level administrative support to our Executive Committee. This is a dynamic position where you will manage hospitality, events, and strategic coordination in a multinational environment.

Main Tasks And Accountabilities Will Be

  • Organize internal events, client visits, and corporate meetings, ensuring excellence and attention to detail.
  • Oversee vendors and contracts, defining processes and policies to optimize operations and costs.
  • Manage budgets and report expenses accurately.
  • Handle administrative processes related to the Executive Committee's operations.
  • Coordinate agendas and strategic meetings with confidentiality and professionalism.

What do we expect from you?

  • At least 5 years of experience in a similar role.
  • Proven experience in multinational corporate environments supporting senior management.
  • Excellent communication skills and advanced English level (C1/C2).
  • Highly organized, proactive, and results-oriented, with strong decision-making skills.
  • Proficiency in Microsoft 365 tools (Outlook, Teams, etc.).

Work Location

  • Hybrid - Madrid, Spain

Work Schedule

  • Full time

What can we offer?

  • 23 days of Annual Leave plus the 24th and 31st of December as discretionary days
  • Numerous benefits (Health Care Plan, teleworking compensation, Life and Accident Insurances).
  • `Retribución Flexible´ Program: (Meals, Kinder Garden, Transport, online English lessons, Health Care Plan…)
  • Free access to several training platforms
  • Professional stability and career plans
  • UST also, compensates referrals from which you could benefit when you refer professionals.
  • The option to pick between 12 or 14 payments along the year.
  • Real Work Life Balance measures (flexibility, WFH or remote work policy, compacted hours during summertime…)
  • UST Club Platform discounts and gym Access discounts

If you would like to know more, don't hesitate to apply and we'll get in touch to fill you in detail. We are waiting for you
In UST we are committed to equal opportunities in our selection processes and do not discriminate based on race, gender, disability, age, religion, sexual orientation or nationality. We have a special commitment to Disability & Inclusion, so we are interested in hiring people with disability certificate.
Skills
Hospitality Management,Office Administration,Corporate Travel Management

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