HR Administration Officer

**Who are we?**

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe’s largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance, and knowledge in four ways:
Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.

We are seeking a skilled and detail-oriented HR Administration Officer to join our team. The HR Administration Officer will report to the Head of HR. As an HR Administration Officer, you will be responsible for managing various HR administrative tasks and supporting the overall HR operations. Your primary focus will be on maintaining accurate employees records, updating employee information systems, managing recruitment processes, implementing onboarding programs, coordinating training logistics, and organizing employee engagement initiatives and events.

**Be part of a team where you will**:

- Manage HR Administration:

- Maintain accurate and up-to-date employee records, including personal information, employment contracts & letters, and performance evaluations documentations.Update employee information systems, time management & holidays databases, and HR software to ensure data integrity.Generate HR reports and assist in analysing HR metrics for management reporting.
- Handle employee inquiries and provide necessary information or documentation.
- Payroll Management:

- Assist with the preparation of payroll inputs for our payroll provider.
- Liaise with our finance team to align on employee’s data
- Recruitment Process Management:

- Advertise job openings on various platforms and collaborate with hiring managers to understand position requirements.
- Coordinate the interview invites and participate at times as recruitment member panel in the interviews.
- Support in the preparation of offer letters, employment contracts, and other recruitment-related documents.
- Onboarding:

- Implement comprehensive onboarding programs to ensure a smooth transition for new employees.Coordinate new employees’ medical check-ups and ensure compliance with health and safety requirements.Facilitate the completion of new hire paperwork, benefits enrolment, and orientation sessions.
- Provide ongoing support and assistance to new hires during their integration period.
- Training Logistics Coordination:

- Coordinate logistics for training programs, including scheduling, venue arrangements, and participant registration.
- Communicate training details to employees and track attendance and feedback.
- Assist in evaluating training effectiveness and identifying opportunities for improvement.
- Employee Engagement Initiatives and Events:

- Support the implement various employee engagement initiatives and events to foster a positive work culture.
- Support the organize team-building activities, recognition programs, and wellness initiatives.
- Assist in planning and executing company-wide events, such as annual parties or town hall meetings.
- Invoice Management and Provider Coordination:

- Manage invoices related to HR activities, ensuring accuracy and timely processing.
- Coordinate with vendors, service providers, and consultants to ensure smooth service delivery.
- Maintain vendor relationships

**What you will bring along the way**:
**Must-Haves**:

- Bachelor’s degree in Human Resources Management or equivalent work experience in related field.
- Fluent in English and Spanish (C1 written and spoken).
- At least 4 years of experience in HR administration.
- Familiarity with HRIS and other HR software systems.
- Strong organizational and time management skills.
- Excellent attention to detail and data accuracy.
- Ability to maintain confidentiality and handle sensitive information.
- Demonstrated ability to work independently and as part of a team.
- Passion for diversity and inclusion initiatives and employee engagement activities

**Nice-to-have**:

- Experience in managing Spanish payroll
- Experience in a multicultural environment.
- any other European language is a plus.

**What’s in it for you**:

- Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.
- Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.
- Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energize.
- A yearly training catalogue to support your career development.
- A tax benefit powered by Cobee, allowing you to save on your personal income tax.
- A Pri