Administrative Officer

VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race.**

**Administrative Officer**

**HR Area**

The mission of the Human Resources Area is articulated through four strategic pillars:
- Foster individual and organisational development through **talent attraction, training** and
**development strategies**.
- Boost a culture based on **mutual respect, inclusion, diversity** and **equal opportunities**.
- Foster **wellbeing** in a comprehensive approach, focusing on the **following** areas**:working**

**conditions**, **professional wellbeing, interpersonal relations** and **work-life balance**.
- Promote **efficiency** and **quality** by providing an **excellent service**.***

**JOB DESCRIPTION**

An exciting job opportunity has arisen within the HR Area. We are seeking an **HR Administrative Officer** to

provide administrative support and assist in the day-to-day administration in a wide range of challenging

projects

**Education and qualifications: -**

Certificate of Higher Education (CFGS/FPII) within the field of Business Administration or related field.

**Experience and knowledge**:
Minimum of 3 years’ experience in administration function and an exposure to a professional services

organisation. Passion for administrative tasks and people is essential. Having experience working in HR
departments will be an advantage.
- Ability and flexibility to work in a complex environment staying focused on best outcomes and client satisfaction.
- Proficiency in MS Office tools such as Excel, Word, PowerPoint and Outlook.
- Detail/results oriented and excellent organisation skills.
- VHIR-RRHH-FOR-003_vs01_

TheVall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, religion, age, disability**

**or race. -**

Used to prioritise in the context of multiple requests.
- Fluent in Spanish and Catalan. English will be valued.***

**Main responsibilities and duties**:
being implemented properly and up to date. Specifically, this support will include:
**Onboarding/Induction support**: To collaborate and participate in the onboarding and induction process of new

employees (attendance monitoring, sending documentation, registration and follow-up for mandatory courses,
etc...).
- **Training support**: To provide support in the organisation and development of training activities promoted by
the institution addressed to all employees (courses registrations, awarding of diplomas, filing diplomas,
indicators monitoring..., etc.)
- **Recruitment assistance**: to support recruiting team with clerical duties.
- **Performance appraisal support**:To collaborate in the coordination and follow-up of the performance

evaluation periods.
- **Quality audits support**: To actively participate in the coordination of ISO audits (documentation updating,

register and validate documents, SOPs, forms and documents in internal information systems, etc).
- **Monitor the Institution's database of structural jobs**: To create and maintain the institution's register of

permanent positions up to date.
- **HR Projects assistance**: Assist project-related activities,