Executive Assistant
hace 2 semanas
️ It’s a **direct contract** with a client. Blackbird Lab only helps with the hiring.
**About the Role**
An entrepreneur and investor with a diversified business portfolio - video game development, cybersecurity, legal, and venture projects is looking for a trusted Executive Assistant to support daily operations, projects, and strategic initiatives.
This role is designed for someone who thrives in a fast-paced, multi-project environment and enjoys working closely with a high-performing leader combining elements of executive assistance, operations, project management, and strategic coordination.
This is a unique opportunity to work side-by-side with an experienced entrepreneur and investor, gain exposure to diverse industries, and grow into a senior strategic role.
If you are structured, curious, and thrive in dynamic environments — we’d love to hear from you.
**What You’ll Do**
- Act as the right hand to the Principal, managing information flow, priorities, and execution across multiple initiatives.
- Coordinate projects, track progress, and ensure timely follow-up on key deliverables.
- Prepare materials for meetings, presentations, and decision-making (research, analysis, summaries).
- Handle daily operational and administrative matters — scheduling, travel, meetings, documentation.
- Serve as a point of contact between the Principal and internal/external stakeholders.
- Identify issues, propose practical solutions, and ensure consistent progress across domains.
- Manage confidential information with discretion and professionalism.
**What We’re Looking For**
Must-haves:
- Higher education in Business, Management, Economics, or a related field.
- Fluent English and Ukrainian (Spanish is a plus).
- Experience in operations, project management, business analysis, or a similar coordination role.
- Strong communication skills and high emotional intelligence.
- Self-motivated, organized, and capable of working independently.
Desirable:
- Interest or background in investment, startups, or technology.
- Confident user of productivity tools and AI-driven platforms.
- Driver’s license is a plus (not mandatory).
**Mindset & Personality**
This position requires someone who is both strategic and hands-on — capable of switching between big-picture thinking and practical execution.
**Key qualities include**
- Problem-solving mindset - ability to bring clarity to complex situations.
- Adaptability - comfort operating in ambiguity and shifting priorities.
- Proactivity & ownership - able to anticipate needs and take initiative.
- Discretion & professionalism - trusted with sensitive information.
- Continuous learner - open to exploring new tools, concepts, and industries.
**Interview Stages**
- Screening interview (30 min)
- Competence interview (45-60 min)
- Final interview (60 min)
**Why This Role Exists**
The position is being created to enhance the effectiveness of the Principal by providing strong operational and strategic support — freeing time for high-level priorities, business growth, and new ventures.
**Reporting & Growth**
- Reports to: Principal (entrepreneur/investor)
- Team: None initially, potential coordination of project contributors or contractors.
- Career path: May evolve into roles such as Chief Operating Officer, Project Director, or leadership positions within one of the Principal’s ventures.
**Benefits and Conditions**
- Location: Barcelona (with periodic travel, but based in Barcelona).
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