Senior Executive, Facilities Management
hace 4 días
We are looking for individual who have a strong passion for delivering exceptional service to staff of Nanyang Business School through timely communication and efficient facilities management operations.
You will be an integral part of the team in managing and coordinating the development of NBS future workplaces, upgrading of existing workplaces and any other A&A projects.
Job Responsibilities:
Facilities Operations/Maintenance- Coordinate, schedule and conduct daily inspection of assigned managed spaces / rooms to ensure a safe, secure, and conducive working environment. This includes monitoring facilities turnover and addressing issues identified.- Adhere to the preventive maintenance schedules and ensure that corrective actions are taken promptly.- Update and maintain detailed records to fulfill administrative and operational requirements.- Perform administrative tasks in support of the division e.g. scheduling of Seminar Rooms, Lecture Theatres or any facilities utilisation- Oversee, manage and supervise University in-house and external Contractors for maintenance/project works on site as and when required
Customer Relationship Management/Communications- Plan communications/ advisories for residents on scheduled maintenance and unscheduled works.- Establish and maintain a repository of templates for effective/efficient facilities-related communication with staff- Liaise with various NTU/NBS teams for inputs and coordination- Work with fellow team members on service delivery and ensure compliance with contractual obligations by vendors.- Manage and resolve staff requests/ feedback /complaints received. This includes collaborating with internal and external stakeholders for resolution of issues reported.
Procurement Support- Prepare work requisitions and purchase orders for maintenance and improvement works.- Negotiate and co-ordinate with supplier and internal stakeholders for best possible price purchase and delivery time with quality required for the project.- Formulate specifications and requirements for procuring necessary goods and services for operations, which includes assessing quotations/tenders.
Project Management- Coordinate meetings with multi-Disciplinary Team Consultants, Contractors, relevant external agencies, as well as internal and external stakeholders to ensure project delivery- Manage all assigned projects from conceptual stage to completion which includes tracking project budget, timelines and deliverables to ensure timely progress of initiatives’ objectives- Assist in preparing monthly reports for senior management
Any other works as assigned.
Requirements:
- Diploma or Degree of any discipline- At least 3 years of working experience in office management/services, customer service or relationship management.- Having experience in facilities management/ renovation contractor or supplier management would be advantageous for this role.- Good verbal presentation and written communication skills- Detail-oriented with strong conceptual and analytical thinking skills- Meticulous, independent, highly motivated with excellent team spirit and interpersonal skills- Good understanding of Smart Workplace technologies
Hiring Institution: NTU
-
Facilities Management Coordinator
hace 1 semana
Barcelona, España Games Jobs Direct A tiempo completoA leading interactive entertainment company is looking for a Senior Manager to oversee Workplace & Facilities Management across EMEA & APAC. This critical role involves managing operations, ensuring workspace optimization, and developing relationships with contractors. The ideal candidate has extensive experience in operations leadership, is skilled in...
-
Account Executive
hace 3 días
Barcelona, España Management Events A tiempo completoAccount Executive - Barcelona based at Management Events Do you want to take your B2B sales career to the next level? Are you motivated by expanding global partnerships and helping businesses grow internationally? If that sounds like you, keep reading. Mission To support our ambitious growth plans, we are seeking experienced Account Executives to join our...
-
Gaià, Barcelona provincia, España Nanyang Technological University A tiempo completoThis role is a key part of the Programme and Office Management team within the NBS Undergraduate Programmes Office (UPO). The Senior Executive is responsible for assisting the UPO functional team lead with the following key duties, contributing to the daily operations and enhancing the overall NBS student experience. This multifaceted position is crucial for...
-
Senior Facilities
hace 3 días
barcelona, España Allianz Technology A tiempo completoSenior Facilities & Workplace Lead Join to apply for the Senior Facilities & Workplace Lead role at Allianz Technology. About The Job We’re hiring a hands‑on Senior Facilities & Workplace Lead to own day‑to‑day operations for our Barcelona site, partner closely with the CEO/COO Office on priorities, and originate and deliver a rolling program of...
-
Senior Facilities
hace 1 día
barcelona, España Allianz Technology A tiempo completoA global IT service provider in Barcelona is seeking a Senior Facilities & Workplace Lead to manage day-to-day operations, coordinate vendors, and implement sustainability initiatives. The role requires 5–8+ years of experience in a corporate setting, strong skills in project management and budget tracking, and fluency in Spanish and English. This position...
-
Senior Executive Search Consultant
hace 2 semanas
Barcelona, España Loftus Bradford Executive Search S.L A tiempo completoAbout the company Loftus Bradford Executive Search is one of the fastest-growing executive search firms in the world. Based in Barcelona, Spain, we are a vibrant, energetic, and diverse team with a global reputation for delivering superior results on behalf of our clients. We don’t only match the world’s strongest leaders to the world’s most...
-
Senior Facilities
hace 1 semana
Barcelona, España Allianz Technology SE Spain Branch A tiempo completoSenior Facilities & Workplace Lead About the Job We’re hiring a hands-on Senior Facilities & Workplace Lead to own day-to-day operations for our Barcelona site, partner closely with the CEO/COO Office on priorities, and originate and deliver a rolling program of space reconfigurations. You’ll lead onsite service delivery, govern vendors and budgets,...
-
Lecturer / Senior Lecturer in Communication Management
hace 2 semanas
Gaià, Barcelona provincia, España Nanyang Technological University A tiempo completoJob Description: Responsibilities include teaching, curriculum development and course administration for undergraduate and graduate communication management courses. Involvement in research and service to the university are also expected. About the Division: The faculty in the Leadership, Management, and Organization division regularly publish in the top...
-
Executive Assistant
hace 2 semanas
Barcelona, España ADP A tiempo completo**Executive Assistant** **The Executive Assistant** provides high-level administrative support to a group of senior leaders within the organization. This role requires exceptional organizational skills, discretion and the ability to manage multiple priorities in a fast-paced environment. The role of the Executive Assistant is to plan, organize, coordinate,...
-
Executive Assistant
hace 7 días
Barcelona, España ADP A tiempo completo**Executive Assistant** The **Executive Assistant** provides high-level administrative support to a group of senior leaders within the organization. This role requires exceptional organizational skills, discretion and the ability to manage multiple priorities in a fast-paced environment. The role of the Executive Assistant is to plan, organize, coordinate,...
