Administrative Support

VHIR-RRHH-FOR-003_vs01_

The Vall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission in **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, nationality, religion,**

**age, disability or race.**

**Administrative support**

**Purchase and Biddings Unit**

The VHIR has to fill a vacancy of bidding technician within the Purchase and Bidding Unit. This unit supports and manages

all public bidding procedures, as well as the rest of outsourcing services, purchase of supplies, purchase of equipment or

other types of supplies that are necessary to acquire through research projects and clinical trials developed at HUVH and

VHIR. This unit is intended to manage and supervise the economic and financial resources of VHIR.

VHIR is looking for an administrative support to the area of purchase in the administrative management of its activity.

**JOB DESCRIPTION**

**Education and qualifications**:
**Required**:

- Intermediate Vocational Training within the field of Business Administration

**Experience and knowledge**:

- Experience in administrative tasks.
- Good command of MS Office and other computer tools.
- Good command of Catalan (C level), and Spanish.***
- Personal skills:

- Ability to work independently.
- Well-organized person at work.
- Responsible person at work.
- VHIR-RRHH-FOR-003_vs01_

The Vall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission in **HR Excellence.**

This recognition proves that VHIR

endorses the general principles of the

European Charter for Researchers and

a Code of Conduct for the Recruitment

of Researchers **(Charter & Code)**.

**VHIR embraces Equality and**

**Diversity. As reflected in our values**

**we work toward ensuring inclusion**

**and equal opportunity in**

**recruitment, hiring, training, and**

**management for all staff within the**

**organization, regardless of gender,**

**civil status, family status, sexual**

**orientation, nationality, religion,**

**age, disability or race.**

**Main responsabilites and duties**:

- Resolving incidents with supplier invoices (returns, internal-external billing errors, rejections, requesting the

return of an undue amount).
- Integral management in the processing of payments through PROFORMA invoice, and accounting of the final

invoice.
- Support in taking calls.
- Register of receipts / voluntary receipts of advance payments.
- Provide assistance to suppliers, in the claims of invoices pending payment.
- Give support in the management of administrative compatibility certificates.
- Give support in all tasks entrusted by his/her manager.
- Carrying out the activities defined in accordance with the established procedures, and if applicable, participate

in their updating.
- Ensure that the activities are carried out in accordance with the requirements established in the procedures of

the quality system of the Unit, promote and implement the continuous improvement in its field of action.

**Labour conditions**:

- Temporary full-time position (40h/week_ 6 months).
- Gross annual salary: starting from € 18,589,05 (Remuneration will depend on experience and skills. Salary

ranges are consistent with our Collective Agreement pay scale)
- Immediate incorporation
- VHIR-RRHH-FOR-003_vs01_

The Vall d'Hebron Research Institute

(VHIR) is a public sector institution that

promotes and develops the research,

innovation and biosanitary teaching of the

Vall d’Hebron University Hospital. Through

the excellence of our research, we identify

problems of society and we contribute to

spread them around the world.

In April 2015, the **Vall d’Hebron**

**Research Institute (VHIR) **obtained

the recognition of the European

Commission in **HR Excellence.**

This recognition proves that VH