Office Management Specialist
hace 6 días
About usAt RavenPack, we are at the forefront of developing the next generation of generative AI tools for the finance industry and beyond. With 20 years of experience as a leading big data analytics provider for financial services, we empower our clients—including some of the world's most successful hedge funds, banks, and asset managers—to enhance returns, reduce risk, and increase efficiency by integrating public information into their models and workflows. Building on this expertise, we are now launching a new suite of GenAI and SaaS services, designed specifically for financial professionals.Join a Company that is Powering the Future of Finance with AIRavenPack has been recognized as the Best Alternative Data Provider by WatersTechnology and has been included in this year’s Top 100 Next Unicorns by Viva Technology. You will be working on Bigdata.com, a next-generation platform aimed at transforming financial decision-making.We’re looking forWe are seeking a proactive Office Management Specialist to support operations in our Spanish office to join our back office team. This role is focused on daily back office operations, handling and coordinating repairs, and maintaining all installations to the highest standard. The ideal candidate will independently identify, address, and resolve issues, maintaining a clean, well-stocked, and efficient environment. You will work closely with the Operations Manager, proactively taking ownership of repair needs, vendor coordination, and supporting office expansion and renovation projects.Ideal Candidate:Experience: At least 3 years in back office management or a similar role.Skills: Strong attention to detail, proactive approach, solutions-oriented, and equipped with basic project management knowledge.Languages: Fluent in English and Spanish.Flexibility: Willing to assist with reception tasks when the team is on holiday where needed.Transportation: Valid driver’s license and access to a car for errands.Collaborative: Impeccable communication and writing skills; able to work effectively both independently and within a team.ResponsibilitiesOffice Operations:Maintenance & Repairs: Oversee daily office needs and repairs, ensuring all installations are fully operational. Proactively address issues, coordinating with the maintenance team to assign, track, and document repair progress without relying on the Manager’s instructions.Supply & Stock Control: Ensure stock levels for office supplies, pantry items, and vending machines. Coordinate with vendors for cost-effective procurement and regularly review and compare provider options.Environment: Maintain and ensure we have a clean and organized workspace, coordinating with cleaning and maintenance teams.Satellite Office Support. Remotely ensure our satellite offices are running smoothly and are well stocked, Coordinate with the landlord for issues and repairs. You will also be the team's point of contact, coordinate access requests, help onboard our newest members on the platform, and manage visitors.Vendor and Landlord Management:Vendor Coordination: Oversee vendor relationships, contracts, and renewals, ensuring quality and cost-effectiveness. Routinely evaluate providers, comparing options to ensure the best fit for our needs.Landlord Liaison: Serve as the primary contact for the landlord to handle building-related issues promptly, including repairs, complaints, and parking matters.Project Assistance: Work closely with the Operations Manager on office renovations, process improvements, and office expansion projects, coordinating tasks with involved parties to ensure smooth and timely project completion.Support & Coordination:Budget & Procurement: Assist with budget tracking, purchase orders, and cost comparisons.Event Support: Help organize internal events such as quarterly team-building activities, ensuring smooth execution and effective coordination.Internal Guides & Policies: Help keep our internal department guides up to date, document new processes, and ensure compliance with our company policies across the office.Travel Coordination:Booking & Logistics: Support our travel team with company travel bookings and manage our travel platform, ensuring efficient handling of travel arrangements and related logistics.Corporate Apartments: Manage our apartment contracts, search for new properties, renewals, repairs, utility bills, and coordinate with vendors and landlords for any apartment needs.What's in it for You?International Culture: With its headquarters in Marbella, Spain, and presence in New York and London, RavenPack takes pride in being a truly diverse global organization.Competitive Salary: In RavenPack, we believe that your time and experience needs to be fairly rewarded.Continuous learning: We provide the support needed to grow within the team.Innovation: Innovation is the key to our success, so we encourage you to speak up and tell us about your vision.Shuttle bus: From Malaga, Fuengirola, La Riviera, and Estepona is available for free from the company.Diversity is in our DNA You will work in an international environment (over 29 nationalities and 24 languages spoken)Key QualitiesThis role is suited for a proactive individual with strong attention to detail and project management knowledge, who can work independently to maintain seamless office operations. Working closely with the Operations Manager, you will ensure that all aspects of back-office maintenance and functionality are managed proactively and efficiently.Departamento: Business Operations
#J-18808-Ljbffr
-
Office Management Specialist
hace 5 días
España RavenPack A tiempo completoAbout usAt RavenPack, we are at the forefront of developing the next generation of generative AI tools for the finance industry and beyond. With 20 years of experience as a leading big data analytics provider for financial services, we empower our clients—including some of the world's most successful hedge funds, banks, and asset managers—to enhance...
-
Office Coordinator
hace 1 mes
España Management Events A tiempo completoWe're Looking for an Office Coordinator Do you thrive in a fast-paced office environment and take pride in creating a vibrant workspace? We are searching for a highly organized colleague to anchor our office operations in Amsterdam. Supporting 60 international colleagues, you'll ensure seamless daily office practices, create a welcoming and structured...
-
Talent Acquisition Specialist
hace 1 mes
España Talent Acquisition Specialist A tiempo completoTalent Acquisition Specialist – Madrid, MadridEurovision Services is looking for a Talent Acquisition Specialist based in Madrid, Spain.ABOUT THE HUMAN RESOURCES DEPARTMENTThe mission of the People Culture and Communication department is to create an environment that motivates a diverse workforce through a continuous program of learning and talent...
-
Office Management Specialist
hace 5 días
España Ravenpack A tiempo completoAbout usAt RavenPack, we are at the forefront of developing the next generation of generative AI tools for the finance industry and beyond. With 20 years of experience as a leading big data analytics provider for financial services, we empower our clients—including some of the world's most successful hedge funds, banks, and asset managers—to enhance...
-
Payroll Specialist
hace 1 mes
España Management Events A tiempo completoAs Management Events successfully turned the concept virtual, now we aim at taking our concept to the next level to capture the opportunities to accelerate our growth! We have operations and operations in the Nordics, Benelux, DACH and South-East Asia, employing our staff of 250+ employees, generating annual revenue of 30+M€. We serve customer base across...
-
Office Manager Madrid
hace 4 semanas
España T2S Global Management A tiempo completoCompany Description. T2S Premium is a leading service provider in the education sector, located in Barcelona and Madrid, Spain. We specialize in delivering personalized services to international students coming to Spain. Our offerings include assistance in finding suitable accommodation, obtaining residency cards and insurance, arranging airport pick-up, and...
-
HR admin, office and happiness specialist
hace 4 semanas
España Skello A tiempo completoHR admin, office and happiness specialist At Skello, we're convinced that great teams make great successes. It's this vision that drives us to develop our SaaS in Human Resources management, a solution dedicated to point of sales. It's also this vision that has enabled us to create a committed, high-performance team of 200 employees in Paris and 60 in...
-
International Payroll Specialist
hace 1 mes
España Management Events A tiempo completoAs Management Events successfully turned the concept virtual, now we aim at taking our concept to the next level to capture the opportunities to accelerate our growth We have operations and operations in the Nordics, Benelux, DACH and South-East Asia, employing our staff of 250 employees, generating annual revenue of 30M€. We serve customer base across the...
-
Commercial Office Specialist
hace 5 días
España Aspen Technology A tiempo completoAspenTech is a global software leader helping industries meet the increasing demand for resources from a rapidly growing population in a profitable and sustainable manner. Our Digital Grid Management software suite, including AspenTech OSI products, helps power and utilities companies achieve superior real-time control, optimization and management for...
-
Global Sales Management Office
hace 2 semanas
España buscojobs España A tiempo completoExcited to grow your career?BBVA is a global company with more than 160 years of history that operates in more than 25 countries where we serve more than 80 million customers. We are more than 121,000 professionals working in multidisciplinary teams with profiles as diverse as financiers, legal experts, data scientists, developers, engineers, and...
-
Revenue Specialist
hace 3 semanas
España Caterina Property Management A tiempo completoCaterina Property Management, compañía líder en el sector flex living con un equipo de 38 personas repartidas entre nuestras oficinas de Madrid, Barcelona y Málaga, estamos buscando un Revenue Specialist para unirse a nuestro equipo.Nos enorgullece ser una organización que valora la pertenencia, el crecimiento personal y profesional, la honestidad y el...
-
International Payroll Specialist
hace 3 semanas
España Management Events A tiempo completoAs Management Events successfully turned the concept virtual, now we aim at taking our concept to the next level to capture the opportunities to accelerate our growth! We have operations in the Nordics, Benelux, DACH and South-East Asia, employing our staff of 250+ employees, generating annual revenue of 30+M€. We serve a customer base across the globe via...
-
International Payroll Specialist
hace 4 semanas
España Management Events A tiempo completoAs Management Events successfully turned the concept virtual, now we aim at taking our concept to the next level to capture the opportunities to accelerate our growth! We have operations and operations in the Nordics, Benelux, DACH and South-East Asia, employing our staff of 250+ employees, generating annual revenue of 30+M€. We serve customer base across...
-
Banking Back Office Specialist with native level of german
hace 3 semanas
España Talent Search People ES A tiempo completoBanking Back Office Specialist with native level of germanOur client is looking for a Private Banking Administrator to join their team. You will collaborate with a leading private French banking institution. This role involves administrative management, supporting the decision-making process for granting credit to our clients based on their risk profile....
-
Data Management Specialist
hace 4 semanas
España ABB A tiempo completoData Management Specialist At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. Write the next chapter of your ABB story. This position...
-
HR admin/ office and happiness specialist
hace 1 mes
España Skello A tiempo completoJob Title: HR admin, office and happiness specialist Location: Barcelona About Skello: Skello est une société européenne qui a pour mission de réinventer l’expérience de travail des équipes sur le terrain en leur permettant de mieux anticiper, s’organiser et communiquer. Comment ? Grâce à une technologie collaborative et intuitive. Concrètement,...
-
Software Application Support Specialist
hace 1 mes
España Management Events A tiempo completoWe are looking for Software Application Support Specialist to strengthen our team in Helsinki At Management Events, we are committed to delivering top-tier software experiences to both our internal teams and global customers. As a Software Application Support Specialist, you'll be a key player in ensuring optimal performance and services of our software...
-
Junior Contract Management Specialist
hace 2 semanas
España UNIT4 NV A tiempo completoJunior Contract Management Specialist - Customer SuccessFull-timeCompany DescriptionWe are in Business for People, empowering people in service organizations with innovative Enterprise and Business software solutions. We’ve innovated and taken a new approach to delivering ERP that works for people. Self-driving, adaptive, and intuitive software that is...
-
Product Information Management
hace 3 semanas
España Axalta Coating Systems A tiempo completoProduct Information Management (PIM) Data SpecialistAxalta has remained at the forefront of the coatings industry by continually investing in innovative solutions. We engineer technologies that protect customers’ products – whether they are battling heat, light, corrosion, abrasion, moisture, or chemicals – and add dimension and beauty with colorful...
-
Talent Acquisition Specialist
hace 1 mes
España Management Events A tiempo completoAre you a sourcing and recruiting rockstar with a passion for employer branding? Join us as an ambitious Talent Acquisition Specialist and be a key player in our growth story!Management Events is the premier platform connecting top-tier business leaders with exclusive networking opportunities, cutting-edge insights, and world-class events. We orchestrate...