Administrative Assistant

hace 1 semana

España Ontario's NDP A tiempo completo

The New Democratic Party of Ontario seeks an organized individual with strong administrative skills and attention to detail on a temporary basis. Under the supervision of the Provincial Director and reporting to the Candidate Search Organizer, this position will work with relevant staff in cooperation with the ONDP Candidate Search Committee and Nominations Sub-Committee of the ONDP EPC to assist in the execution of a pre-election plan to ensure a full slate of nominated candidates with a particular focus on equity-seeking recruitment.GENERAL RESPONSIBILITIESEnter information into Party database(s) accurately and rapidlyOrganize and maintain existing dataMake sound political recommendations regarding disposition of dataHandle sensitive and confidential material securely and responsiblyProvide regular updates and reports to the Provincial Director and others as directedAssist with tracking and filing of various electronic and hard copy informationTake thorough notes focused on action itemsUse political judgment and insight in politically sensitive researchProvide administrative support to the Candidate Search Organizer to ensure adherence to internal Party requirements in the search and nominations processProvide administrative support to the Candidate Search Organizer to ensure adherence to the Election Finances Act and relevant Elections Ontario compliance respecting nomination contests and the registration of nominated candidates on the ballotEnsure that all ridings have candidates officially nominated by both the Party and recognized as nominated candidates by Elections OntarioOperating in the context of the Party's equity goals, monitor riding progress in meeting equity goals and prepare regular, detailed progress reports on these and other targetsProvide administrative assistance in the development of materials and workshops for prospective candidates, especially equity-seeking folks, and provide administrative support in organizing training sessions for prospective candidatesOther duties as requiredQUALIFICATIONSA thorough and well-demonstrated appreciation for discretion and confidentialityExperience working with confidential information in a professional setting. Understanding of digital security and privacy best practicesExcellent communication skills, including verbal, written and interpersonal skillsThe ability to multi-taskHighly organized and detail-obsessedSuperior and demonstrated political judgement and acumenDemonstrated ability to provide political analysis and strategic adviceDemonstrated research skills in a professional or educational settingSuperior computer skills, including experience with relational databasesDemonstrated experience with Microsoft Excel, Microsoft Outlook a mustDemonstrated skills documenting program progress and preparing detailed reportsThorough knowledge of the Constitution of the Party and relevant legislation (e.g., the Election Finances Act, the Elections Act)Experience in outreach to diverse communities through the Labour movement, community organizations, the NDP, etc.Knowledge of the policies, practices and structures of the Ontario NDPWorking knowledge of French or fluency in another language an assetExperience working directly with candidates in Ontario NDP campaignsThorough understanding of the commitments, tools and supports required in becoming a candidateAccess to broad networks, including the Labour and social movementsOrganizational experience at a constituency levelThe ability to encourage, motivate and work well with volunteers an assetTERMS OF EMPLOYMENTThis is a full-time temporary position, compensated as per Appendix IV of the ONDP Collective Agreement. Starting salary is $55,603.79 per annum (Class 2). The ONDP has an office at 2069 Lakeshore Blvd West. The successful applicant will be based in the GTA.APPLICATION GUIDELINES & PROCEDUREPlease submit an application including resume and cover letter by e-mail to the attention of Bailey Sargent at applications@ontariondp.ca. Please include the job title Candidate Search Administrative Assistant in the subject line.The ONDP actively promotes employment equity. Women, Black, Indigenous, and racialized persons, persons with disabilities, 2SLGBTQI+, and anyone from equity seeking groups are strongly encouraged to apply for this position, and qualified applicants from these groups will be given preference. If you are a member of an equity-seeking group, you may choose to identify as such in your application.In recognition of the time and labour involved in preparing for and attending an interview, the ONDP will financially compensate interviewees at a fixed rate of $75 per interview. In the event that a candidate is asked to prepare a presentation or assignment for an interview, the ONDP will financially compensate the candidate for that work at a rate equal to the hourly rate for the position, based on the number of hours the hiring committee believes the task should take.We are committed to an environment that is barrier free. If you require accommodation at any stage during the hiring process, please do not hesitate to contact Bailey Sargent at bsargent@ontariondp.ca to arrange appropriate accommodation.Only applicants selected for an interview will be contacted. Application deadline is 5:00 pm (EST) Wednesday, December 4, 2024.
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