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Administrative Assistant

hace 7 días

Barcelona, España ARKRAY Inc. A tiempo completo
ARKRAY is a global medical device manufacturer dedicated to improving health and well-being worldwide. With over 63 years in business, our products are utilized in over 120 countries. We recently launched our direct business across Europe and seek to expand our team with a talented Administrative Assistant fluent in Portuguese, based in our Barcelona office.
JOB SUMMARY
The Administrative Assistant will play a crucial role in supporting the finance department and ensuring seamless communication and operations with Portuguese-speaking clients. This position involves comprehensive administrative support, focusing on finance-related tasks and coordination. The role reports directly to the Finance Specialist, contributing to the overall financial efficiency and compliance of the organization.
CORE DUTIES AND RESPONSIBILITIES
Manage the complete order process, from request to delivery, ensuring timely execution.
Maintain accurate records of all orders, including status updates and invoices.
Coordinate with clients to address inquiries and ensure order accuracy.
Assist with invoice processing and financial data entry.
Maintain accurate records and documentation for Finance, HR, and Logistics departments.
Handle correspondence, reports, and other administrative tasks as needed.
KNOWLEDGE AND SKILLS
Native/Fluent Portuguese from Portugal (mandatory) and intermediate English (essential).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Familiarity with SAP or other ERP systems is highly valued.
Strong organizational skills with attention to detail.
Excellent multitasking and communication abilities.
LOCATION
For more information about our company and products, please visit our website.
Seniority Level Associate
Employment Type Full-time
Job Function Administrative and Finance
Industries Medical Equipment Manufacturing
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