Business Assistant
hace 2 semanas
Job Summary
Business assistant is required to support the Global Investment Banking business in Madrid. We require an experienced, professional assistant, with a proven track record as a business assistant.
The business assistant will support GIB Bankers in their everyday tasks. The functions covered are diverse and require a great deal of interaction with other members of the firm.
Job Responsibilities
- Proactive diary management, set up of meetings and conference calls, internally and externally.
- Business travel arrangements, extensive travel over various time zones, coordinating logistics for business trips and preparing itineraries, flights, hotels, ground transportation, visas, following corporate policy.
- Assisting visitors from outside J.P. Morgan Madrid organization.
- Managing agendas, following up on internal and management meetings and dealing with multiple and/or urgent meeting conflict.
- Expense management: process receipts through CONCUR system, reconcile accounts monthly.
- Telephone support for wider group with particular focus on senior coverage during the absence of peers.
- General office administration including archiving, filing and stationery orders.
- Raising systems, applications requests and maintaining vacation schedules.
- Covering and collaborating closely with other administrative assistants and team members. Expected to work as part of a larger administrative group, working in partnership with other assistants to ensure cover is provided to the area at all times.
- Handling printing and binding presentations.
- Onboarding new members of the team, accesses and logistics.
Required qualifications, capabilities, and skills
- Proficient level of English.
- Technology savvy, with proficiency in Microsoft Office products in particular Outlook, Excel and PowerPoint.
- Excellent interpersonal and communications skills, both written and oral.
- Self-starter, extremely organized and detail-oriented with strong commitment to accuracy.
- Absolute discretion when dealing with confidential matters.
- Proactive anticipation and thinking - looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted.
- Keen team-player/partnership ethic - expectation to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times.
- Ability to multi-task effectively in a busy environment and re-prioritize.
- Ability to demonstrate previous success as an assistant including experience of expense processing and basic account management.
- Ability to work within tight deadlines.
- Proactive attitude and problem-solving skills.
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