Business Operations Assistant
hace 4 semanas
This role is an integral part of the JPMorganChase team in Madrid, working closely with the Global Investment Banking business.
As a Business Assistant, you will provide exceptional support to GIB Bankers, interacting with various members of the firm and contributing to our success.
Key Responsibilities- Provide diary management, set up meetings and conference calls, both internally and externally
- Arrange business travels, coordinating logistics for business trips and preparing itineraries
- Assist visitors from outside J.P. Morgan Madrid organization
- Manage agendas, follow up on internal and management meetings, and deal with multiple and/or urgent meeting conflicts
- Manage expenses, process receipts through CONCUR system, and reconcile accounts monthly
- Provide telephone support for the wider group, with a focus on senior coverage during the absence of peers
- Administer general office tasks, including archiving, filing, and stationary orders
- Support in raising systems, applications requests, and maintaining vacation schedules
- Collaborate closely with other administrative assistants and team members
- Proficient level of English
- Technology savvy, with proficiency in Microsoft Office products, particularly Outlook, Excel, and PowerPoint
- Excellent interpersonal and communications skills, both written and oral
- Self-starter, extremely organized, and detailed-oriented with strong commitment to accuracy
- Absolute discretion when dealing with confidential matters
- Proactive anticipation and thinking, ensuring all meetings are confirmed and correct
- Ability to multi-task effectively in a busy environment and re-prioritize
- Ability to demonstrate previous success as an assistant, including experience of expense processing and basic account management
We value your professional experience and look forward to your contribution to our team.
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