Bilingual Executive Assistant
hace 4 días
Our client, a leading global Financial Services firm, is currently looking for a Bilingual Executive Assistant to provide support to Senior Executives.The remit includes but is not limited to:Rigorous calendar management for Senior ExecsCoordination of complex multi-participant meetings across global time zones (flexibility regarding timetable required to ensure timely responses)Anticipate and resolve scheduling conflicts, reschedule calendars according to priorities and using sound judgementHeavy travel and roadshow coordination, logistics for multi-stop international trips. Work directly with a travel agency for flights, hotels, car services, transfers etc.Act as key contact and build rapport with key stakeholders and global teamOversee timelines, checklists and action trackingPrepare documentation and correspondence (reports, decks, NDAs) in appropriate formats and using suitable languageEnsure all relevant documentation and transaction lists are up to date, regularly update internal CRM. Accurate data entry onto technology platforms as requiredEnsure Senior Exec are correctly prepped for meetings with relevant materials (pitch decks, prep notes)Reconcile credit cards within deadlines and submit multi-currency expense reportsHandle sensitive information with absolute discretionAbility to take on ad hoc project management tasks if/when requiredWork closely with team of Global Executive Assistants coordinating and stepping in to cover sickness/holiday etc. when necessaryThe chosen candidate will be comfortable working entirely in English (Spanish "nice to have" for local office interaction but not essential). A solid grasp of standard Tech (Office, Google Workspace, Zoom, Slack, CRM software etc.) is required. It is essential that candidates hold a minimum of 4-5 years’ experience. Financial services (all areas) or consulting backgrounds are preferred/advantageous.This role requires someone who is comfortable working in a "first time right" environment and has the ability to be flexible beyond traditional working hours. A proactive individual who is able to exercise independent judgment and foster collaboration with both local and global EAs is well suited for this position. The successful candidate will enjoy working in an environment that combines a local and global approach and ensures best practice is always upheld, despite large volumes of work and shifting priorities.Candidates are advised that this firm performs background checks following the extension of a conditional offer.Seniority LevelMid‑Senior levelEmployment TypeFull‑timeJob FunctionAdministrative and General BusinessIndustriesFinancial Services, Investment Banking, and Venture Capital and Private Equity PrincipalsLocationMadrid, Community of Madrid, SpainSalary & BenefitsCompetitive salary, inclusive benefits and discretionary bonus.Working Hours09:00 – 18:00ContractPermanentIncorporationQ1 2026Flexible WorkingOption for 1 day of WFH per week once trial period complete.Equal OpportunityWe are an equal opportunity employer and operate in full compliance with Spanish and EU non-discrimination laws.#J-18808-Ljbffr
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Madrid, España Victoria Selection & Search A tiempo completoA global Financial Services firm is seeking a Bilingual Executive Assistant in Madrid. The role includes managing schedules, coordinating international travel, and preparing meeting materials. Candidates should have 4-5 years of experience and be fluent in English, with Spanish being beneficial. The firm offers a competitive salary, benefits, and a permanent...
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Bilingual Executive Assistant
hace 2 semanas
Madrid, España Victoria Selection & Search A tiempo completoOverview Our client, a recognised firm and leader in asset management, is seeking a highly capable Bilingual Executive Assistant to assist their growing team in Madrid.Responsibilities Manage complex calendars for Director and the wider team, anticipating conflicts and prioritising effectivelyCoordinate internal and external meetings across multiple time...
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Bilingual Executive Assistant, International Law
hace 2 semanas
Madrid, España Victoria Selection & Search A tiempo completoOur client, a top tier international Law firm are looking for a motivated bilingual Executive Assistant to provide support for various teams in the evening shift. Among others, duties will include: - Covering executive Assistance duties for various departments - Complex agenda management, flights, transfers, travel details & accommodation - Legal...
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Bilingual Executive Assistant, International
hace 2 semanas
Madrid, España Victoria Selection & Search A tiempo completoOur client, a busy international management and financial consulting firm are looking for a Bilingual Executive Assistant to join their team. Responsibilities (among others) include: - Complex agenda management for partners and managing directors, anticipating conflicts and prioritising key objectives - Teleconference and Videoconference set up with...
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Bilingual Executive Assistant, Investment Firm
hace 7 días
Salamanca-Madrid, España Victoria Selection & Search A tiempo completoOur client, an independent investment firm is looking for a proactive bilingual Executive Assistant who can provide administrative support for their busy Managing Director and hardworking team. Responsibilities (among others) include: - EA duties for Managing Director and team (agenda management, international travel, transfers, invoices and expense...
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Bilingual Executive Assistant
hace 4 días
Madrid, Madrid, España Victoria Selection & Search A tiempo completoOur client, a leading global fund, is looking for a Bilingual (English speaking) Executive Assistant to support Investment professionals based in differing jurisdictions.This is a stand alone position to be undertaken from Madrid, however will support individuals globally. The remit includes but is not limited to:Manage rigorous diaries with frequently...
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Madrid, España Victoria Selection & Search A tiempo completoOur client, an investment/financial services firm are looking for a versatile Bilingual Executive Assistant to provide support to their investment banking division in Madrid (on a temporary basis). Working in a tight team of EAs, Responsibilities (among others) include: - Complex calendar management for Partners, Directors and team - Create documents for...
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Team Assistant
hace 5 días
Madrid, España LHH A tiempo completoFrom the **Assistant & Executive Support Division of LHH Recruitment Solutions **, we are looking for an **Team Assistant based at reception bilingual in english **for our international client in Madrid. Cover reception duties (meet and greet guests, maintain meeting rooms, lay out catering and clear rooms after meeting) Diary management and meeting...
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Bilingual Executive Assistant, International Legal
hace 1 semana
Salamanca-Madrid, España Victoria Selection & Search A tiempo completoOur client, a prominent British Law firm, is looking for an articulate Bilingual Executive Assistant to support three partners and a team of lawyers across various departments. Responsibilities (including, not limited to) will include: - Agenda management for partners and team - Scheduling and set up of videoconferences & in person meetings - Opening...
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Bilingual Executive Assistant, International Law
hace 1 semana
Salamanca-Madrid, España Victoria Selection & Search A tiempo completoOur client, a prominent international Law firm is looking for an organised Bilingual Executive Assistant to assist a Partner and team in their Dispute Resolution department. Responsibilities (including, not limited to) will include: - Calendar management for partner and team anticipating schedule conflicts - Organising relevant materials in preparation for...
