Exc. Administrative Assistant
hace 1 semana
About the Role
We’re looking for a dedicated Executive Administrative Assistant to provide top-notch support to a senior executive at IQVIA.
This role is perfect for someone who thrives in a fast-paced environment and enjoys working with people at all levels.
Key Responsibilities
- Organize and schedule meetings, conference calls, and events, both domestically and internationally.
- Coordinate travel arrangements and logistics for both on-site and off-site meetings.
- Provide leadership to the administrative team and collaborate with employees, customers, and business associates at all levels.
- Screen visitors and phone calls, locate executives or take messages as needed.
- Maintain administrative processes and filing systems.
- Draft responses and set priorities and procedures, delegating tasks when appropriate.
- Uphold strict confidentiality standards regarding all matters and documents.
- Manage the executive’s internal and external calendar and time.
- Perform various personal services, including making reservations and scheduling.
- Conduct research or fact-finding to prepare the executive for internal activities, public events, speaking engagements, or similar affairs.
What We’re Looking For
- High School Diploma or equivalent.
- At least five (5) years of experience in advanced administrative roles.
- Proficiency in PC skills, including Microsoft Outlook, word processing, spreadsheet, and database management software.
- Exceptional organizational and time management skills.
- Excellent follow-through and ability to execute reminders without being intrusive.
- Outstanding judgment, professionalism, diplomacy, and discretion.
- Commitment to high standards of excellence, regardless of deadline pressures.
- Flexibility to adjust to constantly changing demands and priorities.
- Team player mentality.
- Effective communication skills with company executives, employees, vendors, and customers at all levels.
- Proactive problem-solving skills, with the ability to identify complex problems and develop solutions or recommendations.
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