Executive Office Manager

Executive Office Manager page is loaded## Executive Office Managerremote type: Hybrid (8 days/month)locations: ESP - Barcelonatime type: Full timeposted on: Posted Todayjob requisition id: R We're looking for an Executive Office Manager to join CCH Tagetik# **Location**Barcelona/Lucca/Milan/London hybrid.# **Company**CCH Tagetik, a Corporate Performance Management (CPM) business within Wolters Kluwer, delivers innovative solutions for financial and operational performance management.# **Position Overview**The Executive Office Manager will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager – CCH Tagetik. This role combines operational leadership with strategic oversight, acting as a trusted advisor to the EVP & GM. The position ensures seamless management of the EVP’s agenda, drives cross-functional initiatives, and fosters alignment across priorities, projects, and communications.# **Key Responsibilities**## ## Executive Support:* Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.* Prepare agendas, briefing materials, and presentations for internal and external meetings.* Handle confidential information with discretion and professionalism.## ## Chief of Staff Responsibilities:* Strategic Alignment: Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.* Project Oversight: Drive cross-functional projects, monitor progress, and escalate risks or delays.* Decision Support: Provide data-driven insights and recommendations to support executive decision-making.* Leadership Communication: Draft executive-level communications, reports, and presentations for internal and external stakeholders.* Meeting Effectiveness: Ensure leadership meetings are structured, outcomes are documented, and follow-ups are tracked.## ## Team Leadership & Management:* Lead, mentor, and develop a team of 5 administrative professionals.* Allocate tasks, monitor performance, and foster a collaborative, high-performing environment.## ## Operational Coordination:* Oversee scheduling and logistics for leadership and key stakeholders.* Ensure timely execution of administrative deliverables across departments.* Manage budgets and resources for administrative functions.# **Core Competencies:*** Leadership & People Management: Ability to inspire and guide a team toward excellence.* Executive Support Expertise: Skilled in managing complex schedules and priorities.* Strategic Thinking: Align administrative activities with organizational goals.* Project Management: Skilled in managing multiple initiatives and ensuring timely delivery.* Communication Excellence: Clear and professional communication across all levels.* Discretion & Integrity: Handle sensitive information with professionalism.**Qualifications:*** Proven experience in administrative management and executive support for senior leaders.* Experience in strategic coordination or Chief of Staff responsibilities.* Strong organizational and time-management skills.* Excellent written and verbal communication skills in **English** (Italian language skills would be highly appreciated).* Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).* Ability to work in a hybrid environment and collaborate across global teams.#LI-Hybrid## Our Interview Practices*To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.**Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.***Wolters Kluwer reported 2023 annual revenues of €5.6 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 21,400 people worldwide.**Our customers work in industries which impact the lives of millions of people every single day. Our mission is to empower our professional customers with the information, software solutions, and services they need to make critical decisions, achieve successful outcomes, and save time.Our expert solutions combine deep domain knowledge with technology to deliver both content and workflow automation to drive improved outcomes and productivity for our customers.We are committed to helping professionals improve the way they do business and solve complex problems with our range of digital solutions and services, which we continuously evolve to meet their changing needs. Our 188-year legacy and portfolio represent thousands of customers worldwide.For more information about our solutions and organization, visit , follow us on , , and .At Wolters Kluwer, you’ll feel valued for your contributions, and you’ll know that your health, safety, and well-being are important to us. Our well-being benefits provide tools, programs, and resources to help our diverse employees feel healthy, happy, safe, and prosperous.In 2024 we were awarded Ragan’s Top Places to Work for Employee Wellbeing: Large Organization, in recognition of our commitment to maintaining and enhancing the well-being of our colleagues through our ‘Together we thrive’ well-being program.#J-18808-Ljbffr