Social Secretary/administrative Assistant
hace 5 días
THE EMBASSY OF PAKISTAN IN SPAIN VACANCY ANNOUNCEMENT :
The Embassy of Pakistan in Madrid is looking for a Social Secretary/Administrative Assistant to the Ambassador. The Social Secretary is responsible for the management of the Ambassador's agenda, communication with Spanish authorities and institutions, and other administrative tasks.
- Maintenance of Ambassador's daily agenda and programme.
- Maintenance of personal file of the Ambassador.
- Communicate with local authorities for incoming delegations for meetings.
- Assistance in organization of official events and meetings at Chancery, Mission Residence, and other places as directed by Ambassador / Head of Chancery, if needed.
- Maintenance of contact lists for meetings and exchange of gifts
Administrative Tasks
- Obtain Accreditation cards/airport passes for all Mission's officials, car parking stickers and processing of renewals, as and when required.
- To print out the monthly invoices of utilities, insurances, fuel, etc.
- Liaise with domestic help and gardener.
- Liaise with medical insurance agency for issuance of medical cards, authorizations etc.
- Any other work assigned by Ambassador or Head of Chancery.
Eligibility Criteria
- Graduate.
- Fluent in Spanish and English.
- Knowledge of protocol duties.
- Knowledge of public/private official procedures.
This is a full-time position.
Monday to Friday, 09:00 - 17:00 with a one-hour lunch break.
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