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Department:Core - Business Infrastructure & Operations Location:Madrid, Spain DescriptionWe are looking for a Personal Assistant to provide an extensive and complex range of administrative tasks in support of up to four of our senior management team members. The ideal candidate will thrive on coordination, organisation and will be a self-starter. This position is open to both entry-level candidates and those with extensive administrative experience. You must have excellent organisational skills, be a confident communicator, capable of dealing with people at all levels and always maintain confidentiality and professionalism. Reliability and adaptability are vital for this role, together with the ability to work to independently and be flexible to changing deadlines and priorities. Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is a chance to gain experience within an interesting and dynamic organisation, where individuals thrive on change. Key Responsibilities Organising and managing a complex schedule of meeting and diary requirements, both internally and externally for members of the senior management team. Communicating with clients, scheduling calls, workshops, and arranging meeting agendas. Arranging business travel, including flights, transportation, accommodation and restaurants for senior management members. Compiling and filing business and travel expenses. Meeting preparation including meeting room bookings. Organising internal events and off-sites for various teams. Collation, preparation of presentations, correspondence and proposals using Word, Excel and PowerPoint, including minute taking. Providing support to the Business Infrastructure & Operations team as required. What we are looking forRequired attributes: Ability to speak and write in English (C1) Excellent interpersonal skills with ability to build relationships at all levels A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at once Passionate about teamwork but able to work independently, too Attention to detail, excellent coordination, time management and organisational skills. Strong ability to communicate clearly and professionally with both internal colleagues and clients Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word Ability to use initiative, forward thinking, with a willingness to proactively take on new tasks Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment. Desirable attributes: Work experience as a Personal Assistant or within a higher-level administrative position. Proven experience working for a fast-growing international consultancy or professional services business. Proven work experience managing complex meeting schedules across multiple time zones. What we offerSome of the benefits we include are: Health & Dental Insurance Pluxee Restaurant Card Employee Assistance Programme (EAP) Flexible Retribution Parental Leave At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let's discuss what works for you and AER during the interview process. The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity. To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period. Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
