Executive Administrative Assistant

hace 1 semana


Madrid, Madrid, España IQVIA A tiempo completo

About the Role

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry.

We are seeking a highly skilled and experienced Executive Administrative Assistant to provide top-notch support to a senior executive.

Key Responsibilities

  1. Organize and schedule meetings, conference calls, and events, both domestically and internationally.
  2. Coordinate travel arrangements and logistics for both on-site and off-site meetings.
  3. Provide leadership to the administrative team and collaborate with employees, customers, and business associates at all levels.
  4. Screen visitors and phone calls, locate executives or take messages as needed.
  5. Maintain administrative processes and filing systems.
  6. Draft responses and set priorities and procedures, delegating tasks when appropriate.
  7. Uphold strict confidentiality standards regarding all matters and documents.
  8. Manage the executive's internal and external calendar and time.
  9. Perform various personal services, including making reservations and scheduling.
  10. Conduct research or fact-finding to prepare the executive for internal activities, public events, speaking engagements, or similar affairs.

What We're Looking For

We are looking for a candidate with a high school diploma or equivalent and at least five years of experience in advanced administrative roles.

The ideal candidate will have proficiency in PC skills, including Microsoft Outlook, word processing, spreadsheet, and database management software.

They will also have exceptional organizational and time management skills, outstanding judgment, professionalism, diplomacy, and discretion.

A commitment to high standards of excellence, flexibility to adjust to constantly changing demands and priorities, and a team player mentality are essential.

Effective communication skills with company executives, employees, vendors, and customers at all levels, and proactive problem-solving skills are also required.



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