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Administrative Coordinator

hace 2 meses

Barcelona, Barcelona, España Iese Business School A tiempo completo

Job Summary

The Administrative Coordinator will provide administrative support to the Career Development Center at Iese Business School. This role is responsible for ensuring the day-to-day running of all activities and events to help IESE students in their job search.

Main Responsibilities

  • Provide general administrative support with internal technical platforms, departmental mailboxes, data reports, organization of events, liaison with other departments, purchasing orders, etc.
  • Manage job platform: approving new companies, inserting new job postings, managing deadlines, generating CV books, giving feedbacks from companies, controlling student offers and updating the system accordingly.
  • Take ownership and coordinate activities on-line and on-campus ensuring everything runs smoothly.
  • Organize events including scheduling, publishing in the student platform, logistics (room, technician and FB bookings), invitations, attendance check and post-delivery follow-up.
  • Be the liaison between students, companies and IESE by responding to inquiries and solving issues.
  • Assist the Associate Directors to find new companies recruiting on campus and make contact by email and by phone.
  • Produce documents and/or presentations using word, excel, power point.

Requirements

  • Ability to handle multiple tasks simultaneously, meeting deadlines and anticipating needs.
  • Pro-active and flexible, able to act under pressure and ability to learn and adapt to new scenarios.
  • Working with two different managers.
  • Spirit of service and organizational skills are key competences for this role.
  • Excellent interpersonal oral and written communication.
  • Analytical skills and attention to detail.
  • Self-motivated and resilient.
  • Cultural acceptance, awareness and mutual respect is a must.
  • Role includes contact with companies and students from a variety of cultural backgrounds.
  • Strong computer skills.
  • Experience with MS Outlook, Word, Excel, and PowerPoint required.
  • Experience in an office environment working in a team preferably in a support function.