Facilities Operations Coordinator
hace 1 mes
Job Summary
As a Facilities Operations Coordinator at Merantix, you will be responsible for coordinating all day-to-day facilities operations, including repairs and enhancements. You will supervise and maintain the site to meet high company standards for safety, organization, orderliness, cleanliness, and aesthetics. Your role will also involve monitoring budgets, coordinating health, safety, and environmental compliance activities, and maintaining documentation such as power and HVAC diagrams, space usage guides, and other relevant documents.
Key Responsibilities
- Establish and administer working processes related to building and grounds maintenance, cleaning and janitorial services, security services, utilities, and vendor management.
- Manage day-to-day operations by performing proactive walk-throughs of the site, including carrying out preventative maintenance, safety inspections, and repairs.
- Manage cost administration and office budgets as it relates to projects and operating costs.
- Track budgets and ensure payment is made on time and efficiently.
- Maintain an inventory of all required office supplies, kitchen supplies, and equipment, and coordinate replacement orders as necessary.
- Assist or lead new employee onboarding as needed.
- Monitor the car parking facilities and issue permits where necessary.
- Supervise the janitorial team.
- Serve as the point of contact for security-related matters in case of natural disasters or other emergency cases.
- Manage meeting room setups and audio/visual troubleshooting to ensure all equipment is in working order.
- Coordinate work with outside vendors or landlords as needed.
- Maintain the professional appearance of the building lobby, reception area, and conference rooms.
- Maintain proper office documentation of facilities, environmental, and safety-related documents.
- Use Autodesk tools to trace repairs and schedule maintenance of company assets.
- Ensure compliance with local health and safety regulations and company safety standards, including working with safety consultants to carry out regular risk assessments and reviewing any changing equipment or processes with potential health and safety impacts.
- Take part in the Emergency Response Team efforts, organizing fire drills, training of fire wardens/first aiders, monitoring, and restocking emergency supplies as needed.
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