Facilities Operations Coordinator
hace 4 semanas
We are seeking a highly skilled Facilities Operations Coordinator to join our team at Merantix. This role will be responsible for coordinating all day-to-day facilities operations, including repairs and enhancements, to ensure a safe and efficient work environment.
Key Responsibilities- Establish and administer working processes related to building and grounds maintenance, cleaning & janitorial services, security services, utilities, and vendor management.
- Manage day-to-day operations by performing proactive "walk-throughs" of the site, including carrying out preventative maintenance, safety inspections, and repairs.
- Manage cost administration and office budgets as it relates to projects and operating costs.
- Track budgets and ensure payment is made on time and efficiently.
- Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.
- Assist or lead new employee onboarding as needed.
- Monitor the car parking facilities and issue permits where necessary.
- Supervise janitorial team.
- Serve as point of contact for security-related matters in case of natural disaster, or any other emergency cases.
- Manage meeting room setups and audio/visual troubleshooting to ensure all equipment is in working order.
- Coordinate work with outside vendor(s) or landlord as needed.
- Maintain professional appearance of building lobby, reception area, conference rooms.
- Maintain proper office documentation of facilities, environmental, and safety related documents.
- Use Autodesk tools to trace repairs & schedule maintenance of the company asset.
- Ensure compliance with local health and safety regulations and company safety standards, including working with safety consultants to carry out regular risk assessments and reviewing any changing equipment or processes with potential health and safety impacts.
- Take part in the Emergency Response Team efforts - organize fire drills, training of fire wardens/first aiders, monitor and re-stock emergency supplies if needed.
- 2 years' experience in Facilities Coordinator operations in a high-tech company or equivalent in a facility of +250 employees.
- Client-service oriented.
- Experience in Budget management.
- Must be willing to work outside of office hours when needed.
- Must be willing to carry company mobile phone and be 'on-call' for emergencies.
- Knowledge of Office 365, experience with Excel, Word, Outlook and PowerPoint.
- Knowledge of applicable environmental, health, and safety laws or strong willingness to learn including attending applicable external trainings and self-study.
- Strong communication skills - oral and written.
- Analytical mind with problem-solving skills.
- Experience in Procurement.
- Organized with multitasking abilities.
- Works well under pressure.
- Accurate, precise, with high attention to details.
- Creative and can-do attitude, ability and willingness to learn new things.
- Team oriented; professional and collaborative attitude; strong ability to offer suggestions and improvements to processes.
- Fluent in English and native or fluent in Spanish, nice to have Catalan.
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