Administrative Support Specialist

hace 3 días


Valladolid, Valladolid, España Lucasfox A tiempo completo

Company Overview

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Lucasfox, a leading luxury property business founded in Barcelona in 2005, brings a fresh approach to the market with a strong reputation for reliability and expertise. With a presence recognized nationally and internationally, the company offers a unique opportunity for growth and success.

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Job Summary

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We are seeking an experienced Administrative Support Specialist to join our team in Girona. As a key member of the office, you will be responsible for providing administrative support to the commercial and legal teams, managing various accounting aspects, and overseeing the archiving process.

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Main Responsibilities

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- Accounting Management: Manage various accounting aspects related to invoicing and financial management, ensuring accuracy and efficiency.
- Documentation Management: Oversee the archiving process and management of documentation related to deals, properties, translations, etc., maintaining a secure and organized environment.
- Crm Management: Manage and own the CRM (Salesforce) on multiple levels, including accounts, properties, deals, etc., and provide general IT support coverage.
- Commercial Support: Assist the commercial team by covering general tasks related to due diligence, claims, and reporting of legal issues, ensuring timely and accurate support.
- Marketing Duties: Own various marketing duties that impact commercial activity and internal organization, including social media support, control of property portals, virtual tours, marketing material, event planning, etc.
- Office Management: Handle office management responsibilities, such as purchasing office supplies, maintenance repairs, insurance, etc., ensuring a smooth-running office environment.
- Client Service: Provide exceptional client service through reception duties and client interactions, ensuring a positive experience.
- Reporting and Presentations: Assist management in reporting, preparation of presentations, and sales reviews, contributing to informed decision-making.
- HR Support: Assist the HR department in the onboarding of new employees, payroll, commissions, management of legally required training, attendance check-ups, and daily staff emergencies, ensuring seamless integration.

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Requirements

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- Previous experience in an administrative or customer service role in an international company
- Fluent in Catalan, English, and Spanish is a must
- Residence in Girona
- Proficient with IT tools, Microsoft Office pack, and CRM

Estimated Salary: €25,000 - €35,000 per annum, depending on experience and qualifications.

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Benefits

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In addition to a competitive salary, Lucasfox offers a range of benefits, including opportunities for growth and development, a dynamic work environment, and a chance to be part of a leading luxury property business.



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