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Administrative Coordinator
hace 2 meses
We are seeking a highly organized and proactive Administrative Assistant to support our global operations and co-founders. This role is crucial in ensuring the smooth and efficient functioning of our office activities across different time zones.
Key Responsibilities:- Office Administration:
- Provide general administrative support to the team, including scheduling meetings, managing calendars, and organizing documents.
- Assist in the preparation and editing of correspondence, reports, and presentations.
- Maintain electronic filing systems, ensuring accuracy and confidentiality of information.
- Communication and Coordination:
- Act as a point of contact for internal and external communications, ensuring timely and professional responses.
- Coordinate and facilitate virtual meetings and events, including setting up video conferences and managing logistics.
- Liaise with team members across different time zones to ensure seamless communication and coordination.
- Project and Task Management:
- Assist in the planning and execution of special projects and initiatives, tracking progress and ensuring deadlines are met.
- Support the team in managing multiple tasks and priorities, providing timely updates and follow-ups.
- Operational Support:
- Handle administrative tasks such as expense reporting, invoice processing, and travel arrangements.
- Order and manage office supplies and equipment for remote team members as needed.
- Assist with onboarding new employees, including setting up accounts and providing necessary information.
- Data Management:
- Maintain and update databases and contact lists, ensuring accuracy and completeness.
- Conduct basic research and compile data to support team projects and initiatives.
- Previous experience in an administrative role, preferably in a remote or globally distributed environment.
- Experience in the finance or investment sector is a plus.
- Excellent organizational and time management skills with a keen attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and familiarity with digital collaboration tools (e.g., Zoom).
- Ability to work independently and collaboratively in a remote setting.
We are committed to creating a workplace where authentic communication, collaboration, and inclusion enable people to become their best selves both personally and professionally while having a career with purpose and impact.
We value courage, authenticity, respect, responsibility, and excellence in all that we do.
Apply now by submitting your English CV using the role link. If your application is shortlisted, you will be contacted by a member of Sagana's recruiting team.
