Office Administrator

hace 4 días


Barcelona, Barcelona, España Reconocida empresa A tiempo completo

About Us

AIRE Ancient Baths is a renowned company dedicated to providing exceptional relaxation experiences. Our mission is to create a tranquil atmosphere, inspired by ancient traditions, in restored historical buildings worldwide. With a strong presence in globally acclaimed cities, we take pride in our international reputation and commitment to excellence.

The Role

The Office Administrator plays a vital role in ensuring the smooth operation of our office environment. This position involves overseeing administrative tasks, managing office resources, coordinating communication, and supporting the overall functionality of the organization. The Office Administrator serves as a central point of contact for employees, clients, and visitors, contributing to a productive and positive work atmosphere.

Key Responsibilities
  1. Upper Management Support
  • Provide administrative support to the CEO and the board of directors, including scheduling meetings, preparing reports, and handling sensitive information.
  • Assist the CEO in composing and preparing correspondence, arranging complex and detailed travel plans, agendas, and compiling documents for meetings.
  • Create presentations and reports for the Board of Directors.
Communication and Coordination
  • Facilitate internal and external corporate communication, ensuring information is shared timely and effectively.
  • Serve as a point of contact for employees, clients, and visitors, addressing inquiries and directing them to the appropriate personnel.
  • Foster a positive and inclusive office culture by organizing corporate events: meetings, after works, team buildings, and employee celebrations.
  • Collaborate with other departments to ensure smooth cross-functional communication and coordination.
Financial Management
  • Assist in budget preparation and expense tracking related to office operations.
  • Process bookings, travel expenses, invoices, and reimbursements in accordance with company policies.
  • Monitor and manage office-related costs to optimize spending.
Administrative Support
  • Manage and support all office-related administrative tasks to ensure smooth operations and high customer service standards.
  • Identify opportunities for implementing office policies and procedures to optimize workflow and efficiency.
  • Schedule and coordinate meetings, conferences, and appointments for the team.
  • Coordinate catering services for various meetings, including the arrangement of beverages, luncheons, dinners, and other culinary provisions as required.

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