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Administrative Coordinator

hace 2 meses

Madrid Centro, Madrid, España Swift A tiempo completo

About the Role

The Administrative Coordinator provides comprehensive support to the assigned individual(s), managing their administrative tasks, organizing schedules, coordinating travel arrangements, and ensuring efficient communication within and outside the organization.

Key Responsibilities

  1. Administrative Support
  • Manage and organize daily schedules, appointments, and meetings.
  • Handle correspondence, reports, and presentations on behalf of the employer.
  • Maintain and update records, databases, and filing systems.
Travel and Logistics
  • Arrange travel itineraries, including flights, accommodation, and transportation.
  • Process visa applications and travel-related documents.
  • Coordinate meetings and events, both locally and internationally.
Communication and Liaison
  • Act as a primary point of contact between the employer and internal / external stakeholders.
  • Communicate messages, instructions, and updates effectively and promptly.
  • Liaise with clients, suppliers, and partners as required.
Financial and Budgeting Tasks
  • Assist in managing budgets, expenses, and financial records.
  • Process invoices, reimbursements, and other financial transactions.
  • Monitor expenses and ensure adherence to budget guidelines.
Project Coordination
  • Support in planning, organizing, and coordinating various projects and initiatives.
  • Track project progress, deadlines, and deliverables.
  • Collaborate with team members and stakeholders to ensure project success.
Personal Assistance
  • Provide personal support such as managing personal appointments and commitments.
  • Handle personal errands and tasks efficiently.
  • Maintain confidentiality and discretion in handling sensitive information.

Requirements and Qualifications

  • Proven experience as an Administrative Coordinator or similar role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
  • Attention to detail and accuracy in work.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and trustworthiness in handling confidential information.
  • Flexibility and adaptability to changing priorities and environments.

About Swift

Swift is a dynamic and innovative company that values its employees and strives to create a positive work environment. We offer a competitive package and opportunities for growth and development.