Administrative Coordinator

hace 2 semanas

Madrid, Madrid, España Swift A tiempo completo

About the Role

The Administrative Coordinator provides comprehensive support to the assigned individual(s), managing their administrative tasks, organizing schedules, coordinating travel arrangements, and ensuring efficient communication within and outside the organization.

Responsibilities:

1. Administrative Support:

Manage and organize daily schedules, appointments, and meetings.

Handle phone calls, emails, and correspondence on behalf of the employer.

Prepare reports, presentations, and documents as needed.

Maintain and update records, databases, and filing systems.

2. Travel and Logistics:

Arrange travel itineraries, including flights, accommodation, and transportation.

Process visa applications and travel-related documents.

Coordinate meetings and events, both locally and internationally.

3. Communication and Liaison:

Act as a primary point of contact between the employer and internal/external stakeholders.

Communicate messages, instructions, and updates effectively and promptly.

Liaise with clients, suppliers, and partners as required.

4. Financial and Budgeting Tasks:

Assist in managing budgets, expenses, and financial records.

Process invoices, reimbursements, and other financial transactions.

Monitor expenses and ensure adherence to budget guidelines.

5. Project Coordination:

Support in planning, organizing, and coordinating various projects and initiatives.

Track project progress, deadlines, and deliverables.

Collaborate with team members and stakeholders to ensure project success.

6. Personal Assistance:

Provide personal support such as managing personal appointments and commitments.

Handle personal errands and tasks efficiently.

Maintain confidentiality and discretion in handling sensitive information.

Professional knowledge and expertise

Qualifications and Skills:

Proven experience as a Personal Assistant or similar role.

Excellent organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).

Attention to detail and accuracy in work.

Ability to multitask and prioritize tasks effectively.

Discretion and trustworthiness in handling confidential information.

Flexibility and adaptability to changing priorities and environments.

Education and Experience:

A bachelor's degree in business administration, office management, or related field is preferred.

Previous experience in administrative or executive support roles is highly beneficial.

Additional certifications or training in office management or related areas can be advantageous.

What we offer

We put you in control of your career.

We give you a competitive package.

We help you perform at your best.

We help you make a difference.

We give you the freedom to be yourself.

We are creating an environment of unique individuals – like you – with different perspectives on the financial industry and the world. An environment in which everyone's voice counts and where you can reach your full potential regardless of age, background, culture, colour, disability, gender, nationality, race, religion, sexual orientation, or veteran/military status.

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