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Facilities Manager

hace 2 meses

Barcelona, Barcelona, España Autodesk A tiempo completo

Job Title: Office Facilities Co-Ordinator

Job Summary:

We are seeking a highly organized and detail-oriented Office Facilities Co-Ordinator to join our team at Autodesk. In this role, you will be responsible for coordinating day-to-day facilities operations, supervising and maintaining the site to meet high company standards, and monitoring budgets. You will also coordinate health, safety, and environmental compliance activities on the site and provide support to vendors/contractors.

Key Responsibilities:

  • Facilities Upkeep and Maintenance:
    • Establish and administer working processes related to building and grounds maintenance, cleaning & janitorial services, security services, utilities, negotiate contracts and vendor management.
    • Manage day-to-day operations by performing proactive "walk-throughs" of the site to carry out preventative maintenance, safety inspections, and repairs.
    • Raise and track purchase order requests and ensure invoices are processed accurately and efficiently.
    • Manage cost administration and office budgets as it relates to projects and operating costs.
    • Track budgets and ensure payment is made on time and efficiently.
    • Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.
  • Supervision and Coordination:
    • Assist or lead new employee onboarding as needed.
    • Monitor the car parking facilities and issue permits where necessary.
    • Supervise janitorial team.
    • Serve as point of contact for security-related matters in case of natural disaster or any other emergency cases.
  • Meeting Room Management:
    • Manage meeting room setups and audio/visual troubleshooting to ensure all equipment is in working order.
    • Coordinate work with outside vendor(s) or landlord as needed.
  • Documentation and Compliance:
    • Maintain professional appearance of building lobby, reception area, conference rooms.
    • Maintain proper office documentation of facilities, environmental, and safety-related documents.
    • Use Autodesk tools to trace repairs & schedule maintenance of the company asset.
    • Use mobile app for managing the site tickets, completing the requests or recommending appropriate solutions to customers in a timely manner.
    • Ensure compliance with local health and safety regulations and company safety standards, including working with safety consultants to carry out regular risk assessments and reviewing any changing equipment or processes with potential health and safety impacts.
    • Take part in the Emergency Response Team efforts, organize fire drills, training of fire wardens/first aiders, monitor and re-stock emergency supplies if needed.

Requirements:

To be successful in this role, you will need:

  • Excellent organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Strong communication and interpersonal skills.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Basic knowledge of building maintenance and facilities operations.
  • Experience with budgeting and cost administration.
  • Proficiency in using Autodesk tools and mobile apps.

Working Hours:

This is an office-based position, and you will be required to work standard business hours (Monday to Friday, 9am to 5pm).

What We Offer:

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.

How to Apply:

If you are a highly motivated and organized individual with a passion for facilities operations, please submit your application, including your resume and cover letter, to [insert contact information]. We look forward to hearing from you